Job Description
Job Description
Location: Waukesha, WI (on-site; this role does not travel to conventions)
Employment Type: Full-time
Reports To: Marketing Manager
Compensation: [$XX,000-$XX,000 annually, plus benefits]
Comprehensive benefits package including medical, dental, and vision insurance, 401k, vacation time, flex time, and paid holidays.
Position Summary
The Redmond Company is seeking self-motivated, detail-oriented, Convention/Event Specialist to join our Marketing team. In this logistics and fulfillment-focused role, you will plan and coordinate our participation at industry conventions, from booth space and travel arrangements to signage and shipping. You'll also create marketing promotional materials that drives traffic to our booths.
The role best suits someone who enjoys details and deadlines, can juggle many moving parts, takes real ownership of their work, and asks questions early. The position is based out of our Waukesha office, from where you'll be responsible for behind-the-scenes logistics while our sales and business development teams staff the events.
Key Responsibilities
Convention Planning & Logistics
- Book booth space, register Redmond team members, and fulfill exhibitor portal requirements for each convention
- Reserve hotel rooms and arrange transportation for attendees
- Build event timelines and track all deadlines across the convention calendar
- Manage the materials, displays, and equipment each show requires
- Arrange material handling and shipping of all equipment and materials to and from each venue, including tracking and inventory upon return
- Manage association memberships and event sponsorships
Promotional Materials
- Work with Marketing Manager to design and coordinate signage, postcards, mailers, and print advertising for each convention
- Develop short promotional videos
- Work with internal teams to keep all materials on-brand
Team & Vendor Coordination
- Meet with the Redmond team to set the convention schedule and identify needs for every event
- Lead planning meetings and keep stakeholders informed of status, deadlines, and changes
- Serve as the main point of contact and build strong working relationships with show organizers, decorators, hotels, shippers, and print vendors
Budget Management
- Build and maintain cost projections for each convention and the annual program
- Track expenses to keep spending within budget
- Process vendor invoices and payments accurately and on time
Problem-Solving
- Respond quickly to issues such as vendor delays, shipping delays, last-minute cancellations, or equipment failures, often remotely while the team is on-site
Evaluation & Reporting
- Collect attendee and team feedback, review lead counts and other performance metrics, and lead post-show debriefs
- Document lessons learned and recommend improvements for future events
Qualifications
Required
- High school diploma or equivalent
- 3+ years of experience in event, trade show, or convention coordination
- Proficiency in Adobe Creative Suite (especially InDesign) and Microsoft Office
- Strong organizational, time management, and multi-tasking skills
- Clear, professional written and verbal communication
- Ability to work with executives, marketing, and business development teams
Preferred
- Bachelor's degree in marketing, hospitality, communications, business, or a related field
- Experience designing postcards, mailers, and other print pieces
- Video production and editing experience (e.g., Premiere Pro)
- Familiarity with trade show exhibitor services, freight, and drayage
- A portfolio of design work
Working Conditions
- Standard Monday-Friday office schedule, with occasional extended hours around major show deadlines
- Ability to lift and move display materials up to 25lbs
\nCompany Description
Since 1976, The Redmond Company has been providing exceptional design-build services to our commercial clients. As one of the region’s leading design-build firms, we have been experiencing continued growth and are looking to add to our team of experts. We believe our staff is the key to our success therefore we are looking to hire technically competent, creative problem solvers, and highly motivated individuals. We are a mid-sized company delivering our clients their visions in a big way. It is imperative that our staff work as a team in a client-focused environment.
The Redmond Company is an E-Verify employer.
Company Description
Since 1976, The Redmond Company has been providing exceptional design-build services to our commercial clients. As one of the region’s leading design-build firms, we have been experiencing continued growth and are looking to add to our team of experts. We believe our staff is the key to our success therefore we are looking to hire technically competent, creative problem solvers, and highly motivated individuals. We are a mid-sized company delivering our clients their visions in a big way. It is imperative that our staff work as a team in a client-focused environment.\r\n\r\nThe Redmond Company is an E-Verify employer.