Job Description
Job DescriptionWe are looking for a detail-oriented Receptionist to support daily front desk operations for a non-profit organization in Miami, Florida. This Contract position requires someone who can create a welcoming experience for visitors while managing calls, correspondence, and administrative tasks with accuracy and care. The ideal candidate is organized, service-oriented, and comfortable handling multiple priorities in a fast-paced office setting.
Responsibilities:
• Welcome visitors, provide front desk support, and ensure a positive first impression for guests and staff.
• Manage a multi-line phone system by directing incoming calls, taking messages, and responding to routine inquiries promptly.
• Coordinate calendars and arrange appointments to help keep meetings and daily activities organized.
• Prepare, review, and send email communications in a clear and accurate manner.
• Enter and update information in internal records and spreadsheets with a high level of accuracy.
• Maintain orderly filing systems by organizing documents and ensuring records are easy to retrieve.
• Support general administrative operations by using Microsoft Word, Excel, and Outlook for day-to-day office tasks.• Previous experience in a receptionist or front desk support role.
• Ability to operate a multi-line phone system confidently and efficiently.
• Strong customer service and interpersonal skills with a detail-oriented approach.
• Proficiency in Microsoft Word, Excel, and Outlook for routine administrative work.
• Accurate data entry skills and strong attention to detail.
• Ability to manage appointments, organize files, and handle multiple tasks effectively.