Job Description
Job Description
The Floater Legal Secretary will provide administrative and project support to the legal staff. The nature of such work will vary from day to day depending on the practice area to which the Floater Legal Secretary is assigned.
Job Duties and Responsibilities
•Prepare, edit, and format documents such as letters, memos, forms, etc.
•Prepare, edit, and format legal documents
•Proofread documents to ensure quality and accuracy
•Generate Table of Contents, Table of Authorities, and other components of litigation papers
• Run blacklines
• Prepare New Case Memos and Engagement Letters
• Manage and enter attorney time into the Firm’s billing system
• Prepare and submit attorney expense reports to the Accounting Department
• Maintain, file, and organize client files in the Firm’s Document Management System
• Format and edit PowerPoint presentations
• Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc.
• Provide vacation/absence coverage for other Secretaries as needed
Knowledge, Skills and Abilities
• Produce quality work quickly and efficiently
•Good knowledge of the English language, grammar and spelling
•Strong attention to detail
•Strong time management skills and ability to multitask
• Ability to work and communicate well with clients, legal staff and non-legal staff
• Ability to act with discretion, tact, and professionalism in all situations
• Ability to maintain discretion and privacy with confidential matters and documents
• Ability to meet deadlines and work well under pressure
• Ability to work overtime as needed
Qualifications
• High school diploma required; Associate’s or Bachelor’s degree preferred
• Candidate must have 5+ years of law firm experience
• Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe
• Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred