Job Description
Job Description
The Maintenance Clerk will establish, manage, and continuously improve our parts room operations. This role is ideal for someone who thrives on building processes from the ground up, maintaining accurate inventory levels, and ensuring the right parts are available at the right time. The ideal candidate is a proactive problem solver with excellent communication skills and the initiative to drive efficiency throughout the department.
Key Responsibilities
- Develop and implement parts room systems and processes, including organization methods, labeling, stocking procedures, and workflow standards.
- Maintain accurate inventory levels through regular cycle counts, receiving, stocking, and timely reordering of parts and materials.
- Create and maintain documentation, including inventory logs, purchase records, SOPs, and process guidelines.
- Monitor inventory usage trends and recommend improvements for stocking strategies, supplier relationships, and cost control.
- Collaborate effectively with maintenance, production, and purchasing teams to ensure parts availability and timely support for operational needs.
- Receive, inspect, and verify incoming shipments to ensure accuracy, quality, and alignment with purchase orders.
- Identify and resolve inventory discrepancies through root‑cause analysis and corrective actions.
- Maintain a clean, organized, and safe parts room environment that supports efficiency and accessibility.
- Use inventory management software (or implement tools if not yet established) to track quantities, locations, and usage.
- Support continuous improvement initiatives by evaluating existing processes and proposing enhancements.
Qualifications
- Previous experience in a parts room, inventory control, warehouse, or maintenance support preferred.
- Strong organizational and time‑management skills.
- Ability to build systems, processes, and routines independently.
- Excellent written and verbal communication skills.
- High level of initiative and self‑motivation; able to work with minimal supervision.
- Strong problem‑solving skills and attention to detail.
- Experience with inventory software or willingness to learn new systems.
- Ability to lift and move items as needed (typically up to 50 lbs).
Key Competencies
- Self‑Starter Mindset – Able to take ownership of responsibilities, identify needs, and take action.
- Process‑Oriented Thinking – Skilled at establishing structure, standard operating procedures, and efficient workflows.
- Communication – Clear, concise communication with cross‑functional teams.
- Reliability & Accountability – Dedicated to maintaining accuracy and organization.
- Continuous Improvement – Always looking for ways to optimize inventory performance and operational efficiency