Job Description
We need a friendly and organized Administrative Assistant to join our team. You will be the first point of contact for our office. You will greet visitors, answer phones, and help various departments with daily tasks.
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Responsibilities
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- Greet all guests and clients with a warm and professional demeanor.
- Answer, screen, and forward incoming phone calls on a multi-line system.
- Keep the reception area and lobby clean, organized, and welcoming.
- Receive, sort, and distribute daily mail, packages, and deliveries.
- Issue visitor badges or parking passes as needed.
- Maintain physical and digital filing systems.
- Schedule meetings, manage conference room calendars, and set up meeting spaces.
- Order office supplies, kitchen items, and maintain inventory levels.
- Type memos, draft emails, and prepare basic reports or spreadsheets.
- Assist staff and management with special projects and daily clerical tasks.
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Requirements and Qualifications
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- High school diploma or equivalent; an associate degree is a plus.
- 1 to 2 years of experience in an office, reception, or customer service role.
- Good working knowledge of Microsoft Office (Word, Excel, Outlook).
- Clear communication skills and a polite phone manner.
- Strong attention to detail and good time-management skills
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