Director of Leased Housing

Job Description

Job Description

Purpose:

Responsible for assisting with the administration of the leased housing programs, staff oversight, and technical functions of the department. The position is primarily responsible for assisting the Director of Leased Housing in conducting and overseeing all of the department's administrative responsibilities including: developing and monitoring all departmental goals and actions outlined in the strategic plan; developing and updating the department’s Administrative Plan; establishing and monitoring performance indicators for leased housing team; promoting compliance with federal/state/local rental assistance programs; nourishing partnerships in the community that benefit our clients (including landlords); overseeing the HQS inspections operations; and preparing monthly, quarterly and annual reports. This position is also responsible for retrieving and transmitting all data required for use in HUD’s PIC/EIV Databases as well as troubleshooting problems with the PHA software (currently HAB).

Essential Tasks of the Position:

Assists the Director of Leased Housing in the direction and coordination of the department’s activities, functions, goals and objectives

• Assists the Department Director in all tasks as needed
• Assists in reviewing, maintaining, and implementing all appropriate leased housing administrative practices, personnel policies and procedures
• Assist Leased Housing Director in complying with Fair Housing Act & 504/Reasonable Accommodation best practices.
• Transmits data; corrects errors in PIC; monitors reports to ensure a high submission rate
• Prepares and researches data as needed for reports or special projects
• Supervises and troubleshoots computerized inspection process; ensures completion of annual inspections in a timely manner
• Assists in preparing applications for additional allocations or Request for Proposals
• Monitors and troubleshoots all departmental computer operations within the PHA software
• Coordinates and monitors compliance with federal, state and local regulatory agencies
• Plans, establishes, monitors, and reports on departmental performance indicators within the PHA’s strategic plan.
• Performs special assignments
• Prepares management reports generated from the various databases
• Assists in updating department’s Administrative Plan annually as well as departmental guides, such as Owner Handbook, Tenant Handbook, etc.

Supervises and coordinates activities of personnel to promote program compliance and quality customer service.

• Assumes supervision of the staff in absence of the Department Director
• Assists in supervision of all ongoing projects
• Assigns specific duties and special projects to personnel, considering individual knowledge and experience

• Assists in conducting performance evaluations

• Reviews reports and other data prepared by personnel for clarity, completeness and accuracy, and conformance with agency policies and regulatory requirements
• Forwards approved reports and records to supervisor for action
• Issues vouchers and approves extensions to participants and applicants
• Performs on site inspections of units, prepares reports and re-inspects Secondary Tasks of the Position:
  • Reviews requisitions for developments
  • Conducts informal meetings/hearings with applicant, residents and owners
  • Assists in reviewing financial reports such as Voucher Management System (VMS)
  • Assists in conducting Quality Control of files
  • Creates newsletters for owners and/or participants as needed
  • Coordinates and monitors compliance with federal, state and local regulatory agencies
  • Analyzes training needs for the department
  • Works on, researches and completes special projects, as assigned
  • Conducts Training/Orientation
  • Organizes and conducts educational briefing/orientation sessions
  • Organizes and conducts educational sessions for new owners
  • Position Requirements and Qualifications:

  
  Education Level

  • A four-year degree from an accredited college or university required. Education requirement may be waived if applicant has demonstrated competence in the criteria cited and has at least 5 years of experience in the HCV Program.
  • Experience with State & Federal Rental Assistance Programs such as HOME, LIHTC, HUD’s Multifamily Housing, Project-Based Vouchers, RAD, Repositioning/Redevelopment, Family Self Sufficiency (FSS), preferred
  • Housing Quality Standards (HQS) Certification, preferred
  • Fair Housing & Reasonable Accommodation/504 Certification, preferred
  • Bi-lingual/Spanish Speaking, preferred
  • Experience in Related Field
  • 3-5 years of senior management experience
  • Three years of experience in Section 8 rental assistance programs preferred
  • Knowledge, skills, abilities, licenses and certifications
  • Must be computer proficient
  • Must have excellent ability to analyze data and trends
  • Must have ability to plan and implement streamlined procedures
  • Must have in-depth knowledge of HUD database (currently Secure Systems)
  • Must have in-depth knowledge of PHA software to troubleshoot problems
  • Must be skillful at dealing with people
  • Ability to prepare clear and concise reports
  • Possess Section 8 Management Certification within one (1) year
  • Possess Fair Housing & Reasonable Accommodation/504 Certification within one (1) year
  • Ability to calculate rents and apply federal regulations
  • Ability to establish monitoring and evaluation systems
  • Ability to lead and direct staff
  • Ability to work in a diverse workforce
  • Possess proven and excellent writing skills
  • Ability to present ideas effectively, both orally and in writing
  • Skillful at making oral presentations
  • Working knowledge of public administration practices
  • Ability to maintain confidentiality
  • Ability to represent the PHA before diverse audiences
  • Ability to work harmoniously with other agency personnel