Job Description
Job Description
Salary: $115,000 - $135,000 annually
Schedule: Monday to Friday
Location: NY 10007
The growing NY office of a global law firm is seeking a Legal Executive Assistant to provide right-hand support for 2/3 Partners of the firm. The Executive Assistant serves as a liaison between the attorneys and clients. The ideal candidate must possess the ability to maintain high levels of confidentiality, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism.
Responsibilities:
- Manage and maintain busy calendars, emails and schedule meetings.
- Prepare and organize complex travel arrangements (domestic and international)
- Maintain client files, updates contact lists.
- Drafting letters and correspondence.
- Monitors, screens, and responds to and distributes incoming communication.
- Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
- Manage client billing, expenses and time entry.
- Marketing and business development support.
- Heavy client contact for coordination and to assist with the management of client relationships.
- Coordinate client engagement, conflict process and opening matters.
- Assist with business development initiatives.
- Other special projects, as needed.
Qualifications:
- The ideal candidate will have six or more years' experience as an administrative or executive assistant, in a global or national law firm.
- Experience in a fast-paced, executive level work environment is highly desired.
- Bachelor's degree or equivalent experience preferred.
- Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.
- MUST have experience supporting Corporate or Litigation Partners/Shareholders of a law firm