Legal Secretary

Job Description

Quest Group Executive Search are seeking an experienced Legal Administrative Assistant / Legal Secretary for a rapidly growing Law Firm. This role will support attorneys in a fast-paced litigation and defense practice. The ideal candidate has prior experience working in litigation, is highly organized, detail-oriented, and comfortable managing multiple deadlines while providing high-quality administrative and case support.

Key Responsibilities

• Provide administrative and litigation support to attorneys in defense matters
• Draft, proofread, and format legal documents, including pleadings, motions, discovery, correspondence, and subpoenas
• File documents with state and federal courts (including e-filing) and ensure compliance with court rules and deadlines
• Assist with discovery processes, including document management, responses, and production
• Maintain and organize case files (electronic and physical)
• Track deadlines, manage calendars, and coordinate hearings, depositions, and meetings
• Communicate professionally with clients, opposing counsel, court personnel, and vendors
• Assist with trial preparation, including exhibits, binders, and witness materials
• Perform general administrative tasks such as billing support, time entry, and expense tracking as needed

Qualifications

• Minimum of 3-4 years of experience as a legal assistant or legal secretary in a litigation and/or defense practice
• Familiarity with litigation procedures and court rules
• Experience with e-filing systems at the state and federal level
• Strong proficiency in Microsoft Office (Word, Outlook, Excel) and legal document management systems
• Excellent written and verbal communication skills
• Strong attention to detail and ability to prioritize tasks in a deadline-driven environment
• Ability to work independently and collaboratively as part of a legal team

Preferred Qualifications

• Experience in insurance defense, construction defense, or similar litigation areas
• Familiarity with billing software and timekeeping systems
• Trial or deposition preparation experience