Job Description
Firm Ranking: AmLaw100 Firm
Location: Houston
Position: Legal Secretary
Support Model: 3 Attorneys
Pay Rate: $70,000 - $105,000 with additional OT and Bonus
Onsite Logistics: Hybrid
Hiring Manager: Office Administrator
Job Description:
- Coordinates and tracks numerous legal matters of all types.
- Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.
- Prepares and finalizes legal documents for e-Filing and filing via PACER.
- Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.
- Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.
- Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.
- Organizes and coordinates conference calls and client meetings.
- Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.
- Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.
- Maintains a multitude of open client matters in Serengeti.
- Maintains electronic and paper files following Firm and client service team guidelines.
- Maintains and monitors attorney calendars.
- Coordinates and/or books travel arrangements.
- Prepares, tracks and maintains attorney expenses in Chrome River.
Skills/Qualifications
- 2+ years of legal secretarial experience in a law firm environment.
- Experience in labor and employment law is required.
- College degree preferred; High School diploma or GED required.
- Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.
- Proficient in web-based conference call/web-sharing applications.