Workplace Project & Occupancy Support Manager

Job Description

Job DescriptionSalary: $80,000-$90,000

As a Workplace Project & Occupancy Support Manager you willjoin our on-site team and work alongside the occupancy and space planning lead at one of our client locations. In collaboration with the occupancy lead you will collectively manage workplace CAFM/IWMS systems, maintain locker assignments, support strategic and scenario planning activities, prepare monthly occupancy reporting and assist with periodic field verification and office move activities. This position plays a critical role in helping ensure that our clients space and occupancy solutions are aligned with business needs and employee workplace experience goals.

The position is ideal for someone who enjoys working as part of a team, is data-driven, detail-oriented, and interested in optimizing how people interact with space in a dynamic, evolving workplace. This is considered a hybrid role with the majority of work being performed on-site with occasional opportunities to work from home.

Your role will include:

• Programming Support & Planning

• Occupancy Reporting & Data Analysis

• CAFM System Management

• Locker Program Management

• Move Coordination & Project Management Support

• Stakeholder Engagement & Communication

• General Project Administration

This role is within an existing team that provides occupancy and move support to our pharma-based client. As an embedded resource, you will be part of a team managing workplace activities within a dynamic and collaborative
environment. The site includes 8 to 10 individual locations in a
campus-setting
located in Gaithersburg and Rockville, MD
with as many as 5,000 occupants. You must be flexible, self-motivated and able to work with new teams and establish strong client relationships. You must be able to work occasional nights and weekends when moves are in progress. Your work will require that you sometimes drive in between individual buildings to complete components of your daily activities

Skills - Essential

You should have the following technical and professional skills:

• Experience working with complex data sets, analysis and report creation

• Experience creating or exposure to the preparation of occupancy reporting

• Experience managing or exposure to real estate CAFM systems and asset management software or strong familiarity/aptitude to learn

• Highly proficient in the full Microsoft Office Suite of programs

• Experience working with and/or assisting in the preparation of space plans

• Experience with move coordination or event planning

• Understanding of and demonstrated active interest in workplace trends.

You should have proven experience and track record with the following soft skills:

• Strategic & critical thinking mindset

• Problem solving mindset

• Adaptability and flexibility in work style and locations

• Strong organization and ability to manage multiple deadlines

• Self-motivated; demonstrating drive and initiative to set goals and achieve success independently

• Team oriented; works collaboratively and effectively in a team setting

• Proven ability to execute tasks with precision leading to high-quality results

• Strong oral and written communication skills

• Demonstrated leadership skills and ability to influence.

Skills - Desirable

• Active membership within a professional organization like CoreNet, IFMA, CREW or similar

• Demonstrated negotiation and conflict resolution abilities

• Experience working within AutoCAD or similar programs

• Experience with or participation in process improvement activities

• Experience in planning and leading commercial real estate moves

• Experience preparing or delivering workplace strategies or organizational change management programs