IP Secretary, hybrid, great salary and team to work with
Job Description
Job Description
IP Legal Secretary
Washington, DC or Los Angeles, CA
Salary: $92,000 – $126,500 + Overtime + Exceptional Benefits
A leading international law firm is seeking an experienced Intellectual Property Legal Secretary to join its highly respected IP practice. This is an outstanding opportunity to support a sophisticated team of patent and trademark attorneys while working for a firm known for its collaborative culture, premier client base, and long-term career opportunities.
The ideal candidate is a proactive, detail-oriented professional with strong patent prosecution experience who thrives in a fast-paced legal environment and takes pride in delivering exceptional support and client service.
Why This Opportunity?
- Join a globally recognized law firm with a premier intellectual property practice.
- Support accomplished patent and trademark attorneys on cutting-edge matters.
- Competitive compensation and overtime eligibility.
- Excellent benefits and employee wellness programs.
- Collaborative, team-oriented culture with strong professional development opportunities.
- Stable firm with a reputation for investing in its employees.
Key Responsibilities
- Provide high-level administrative and legal support to patent and trademark attorneys and other IP professionals.
- Manage complex calendars, deadlines, meetings, and travel arrangements.
- Prepare, revise, proofread, and format legal documents, correspondence, and client communications.
- Assist with patent prosecution and trademark matters, including USPTO-related filings and docket-related support.
- Coordinate billing, expense reports, client invoices, and matter management activities.
- Maintain and organize electronic and physical client files.
- Communicate regularly with clients, foreign associates, vendors, and internal departments.
- Monitor deadlines and help ensure timely completion of filings and client deliverables.
- Collaborate with colleagues and assist with overflow work to meet department needs.
Qualifications
- 5+ years of legal secretarial or legal administrative experience within a law firm.
- 3+ years of patent prosecution experience strongly preferred.
- Experience supporting intellectual property attorneys is highly desirable.
- Strong proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
- Excellent proofreading, organization, and document management skills.
- Ability to prioritize competing deadlines while maintaining exceptional attention to detail.
- Strong written and verbal communication skills.
- Professional demeanor, sound judgment, and ability to handle confidential information.
Compensation & Benefits
- Salary: $92,000 – $126,500 (Washington, DC)
- Non-exempt position with overtime eligibility
- Medical, dental, and vision insurance
- Retirement savings program
- Generous paid time off and paid holidays
- Wellness reimbursement programs
- Employee assistance resources
- Professional development opportunities
This is an excellent opportunity for an experienced IP Legal Secretary seeking a sophisticated practice, a supportive team environment, and the resources of a top-tier international law firm. Candidates with patent prosecution experience and a strong commitment to client service are encouraged to apply.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.
Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!
Company Description
Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!