Human Resource Operations Executive - Mumbai

About the Role:

• The Executive/Sr. Executive is responsible for efficiently managing end-to-end employee lifecycle processesincluding onboarding, confirmation, exit, documentation, coordination, and HR data managementto ensure seamless HR operations and compliance.
• The incumbent will report to Manager - HR. The incumbent will have to work as part of a multi-functional team and this involves collaboration with the internal team and external stakeholders.

Job Responsibilities:

1. Onboarding:

• Coordinate pre-joining formalities and documentation
• Create and maintain employee records in HRMS
• Ensure all onboarding checklists and processes are completed
• Create a virtual employee file with the necessary documents

2. Probation & Confirmation:

• Track probation periods and coordinate with reporting managers
• Send timely reminders and initiate the confirmation process
• Issue confirmation letters and update records accordingly

3. Exit Management:

• Manage resignation formalities
• Coordinate full and final settlements with relevant stakeholders
• Ensure exit checklist completion
• Prepare and issue relieving letters

4. Letters Issuance & Documentation:

• Draft and issue various HR letters such as:
• Offer Letter, Appointment Letter, Confirmation Letter, Transition Letters
• Maintain digital and physical records of all HR documents

5. Coordination & Follow-ups:

• Act as a liaison between employees and HR teams for operational queries
• Follow up with different departments (IT, Admin, Finance) for smooth HR processes
• Ensure timely escalation and resolution of issues

6. HR Data & MIS Management + HR Systems:

• Maintain and update HR MIS regularly
• Generate reports related to employee data, attrition, confirmations, etc.
• Analyse data for trends and insights as needed

Requirements

Key Result Areas:

• Onboarding
• Confirmation
• Exit Management
• Documentation
• HR Data Management

Competencies (Skills essential to the role):

• Effective communication
• Coordination
• Organisational
• Attention to detail
• Ability to multitask

Educational Qualification / Other Requirement:

• 34 years of experience in HR operations (Proven experience in HR roles, with a track record of managing a minimum of 1000 headcount.)
• MBA - specialisation in HR (preferred)
• Strong knowledge of HR processes and documentation
• Proficient in handling HRMS systems (preferably Workday, HGS)
• Proficient in MS-Office (Advanced Excel & G-Suite will be an added advantage)

Benefits

• Our values lie at the core of our mission and vision. We believe that it’s our people who make our company what it is. We believe in:

• Service
• Relationships
• Teamwork
• Responsibility

DEI statement: At RPCI, we believe in commitment to build an inclusive, varied workplace welcoming to people of all backgrounds.