Facilities Maintenance Administrator

Job Description

Job Description

Overview

Responsible for administrative support to our facilities maintenance team. Responding to emails, ordering
supplies, completing inventory of supplies, forwarding invoices, and scheduling communications.

Responsibilities

Customer Service
• Handle telephone and electronic inquiries efficiently and effectively.
• Identify the needs and provide the appropriate level of assistance; work with the facilities
maintenance team if supervisor is not available to assist.
• Notify Facilities Maintenance team of complaints and conflicts.
Maintenance Department Duties
• Handles breakdown calls as needed.
• Approve, enter, and E- file all maintenance invoices.
• Responsible for weekly billing of branches for repair work and supplies.
• Assess accuracy of inventory, hands on cycle counting.
• Feilding requests from locations for cleaning
Service and Maintenance
• Schedule locations for service and repairs.
• Prepare work orders for service and repairs for facilities maintenance team
• Maintain repair history for all company assets.
Performance Expectations
• Do It Right the First Time - Strive to eliminate errors, prioritize work accuracy, seek opportunities
to improve efficiencies.
• Excellent attitude and customer service skills.
• Must be able to interact and communicate with supervisors, coworkers, and customers in a positive
and professional manner.
Safety Expectations
• Comply with all safety policies and procedures.
• Complete required monthly safety involvement.
• Use proper PPE when required.
• Maintain a safe work environment.
• Be aware of surroundings at all times.
• Always work safely.
General Expectations
• Comply with all Company policies and procedures.
• Develop new and existing skills through educational programs including, seminars, product
knowledge training and clinics.
• Willing to become a member of a committee/team for current or new programs to ensure their
success.

• Attendance at Company/store meetings is mandatory.

Other duties may be assigned

Qualifications

• Education/Experience: High School Diploma or equivalent with 2+ year’s administrative
experience in the area of fleet maintenance.
o General knowledge of mechanical principles of automotive and commercial vehicles is
preferred.
o General knowledge of local, state, and federal vehicle codes and safety regulations is
preferred.
o Mechanical repair service parts terminology for automotive and commercial vehicles is
preferred.
• Language Ability: Effective communication skills both verbally and in writing with individuals inside
and outside of the company.
• Math Ability: Basic math skills.
• Computer Skills: Proficient keyboard and computer skills including Microsoft office and other
Company and discipline specific software applications
• Certificates and License: Driver License