Front Desk & Administrative Specialist

Job Description

Job Description

Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead's RNAi-based therapeutics leverage this natural pathway of gene silencing.

Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates.

Arrowhead's corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI and San Diego, CA. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need.

The Position

The People Services & Culture Administrative Specialist is responsible for supporting day-to-day operations of the Pasadena People Services & Culture department. This role involves assisting in coordination of maintenance, repairs, and general upkeep of the kitchen and copy equipment, as well as managing vendor relationships and supporting internal teams. Additionally, the Administrative Specialist will assist site leadership with necessary support. This role will work closely with cross-functional teams to ensure smooth operations.

This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters.

Responsibilities

• Manage the front desk by greeting visitors and guests; determine the purpose of each person's visit and direct or escort them to the appropriate location.
• Manage the site Lunch Program, including working with vendors, set-up and break-down, and budget forecasting and reporting.
• Maintain kitchen and pantries, including coffee prep, and ensure they are clean and fully stocked.
• Manage incoming and outgoing mail
• Prepare offices for new employees and clean offices for departing employees
• Ensure office and conference room nameplates are installed and current.
• Manage vendor services, invoices and contracts, contact information, COI requests and management of COIs.
• Work with vendors for operational equipment repairs, such as water and coffee machines, etc.
• Assist in planning employee events and/or services
• Manage site meetings upon request, including food and beverage needs when required, and work with IS&I and/or other departments as necessary.
• Coordinate business activities including luncheons, conference registrations, or similar events.
• Provide site tours as needed.
• Provide general administrative support as needed
• Support the Talent Acquisition team with scheduling interviews and other administrative tasks
• Maintain general office aesthetics and appearance
• Other special assigned projects which support People Services & Culture at both a local and company-wide level

Requirements:

• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Advanced proficiency in Microsoft Office Suite.
• Ability to communicate effectively with stakeholders at all levels.

Preferred:

• Event Planning Experience
• Experience working within a budget
• Notary Public

California pay range $50,000—$65,000 USD

Arrowhead provides competitive salaries and an excellent benefit package.

All applicants must have authorization to work in the US for a company.

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