Project Support Coordinator

Job Description

Job Description

We are looking for a detail-oriented and proactive Project Support Coordinator to contribute to a process documentation and improvement initiative. This role will support the implementation and configuration of an applicant tracking system (ATS), with a preference for candidates who have experience in similar platforms. The ideal candidate will possess strong organizational skills, advanced Excel capabilities, and a passion for streamlining workflows.

Key Responsibilities:

• Assist in planning, coordinating, and executing process improvement and documentation efforts.
• Support the setup and configuration of ATS software, including data migration, user setup, and system testing.
• Collaborate with cross-functional teams to document and analyze existing workflows.
• Develop and maintain comprehensive project documentation, including process maps, standard operating procedures (SOPs), and training materials.
• Track project timelines and deliverables to ensure timely completion.
• Provide administrative and logistical support, including meeting coordination and status reporting.
• Use advanced Excel functions to analyze data, generate insights, and support decision-making.
• Identify and escalate issues to ensure smooth project execution.

Qualifications:

• Experience in project coordination, administrative support, or similar roles.
• Familiarity with applicant tracking systems; experience with any ATS platform is a plus.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros).
• Strong organizational and time management skills with a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a dynamic environment.
• Exposure to process documentation and improvement methodologies is advantageous.

Preferred Qualifications:

• Background in HR, recruitment, or systems implementation.
• Experience with project management tools (e.g., Asana, Trello, MS Project).
• Understanding of change management principles.