Legal Assistant Construction Litigation

Job Description

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women-Owned and operated National Recruiting Firm, stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search seeks a Legal Assistant with 3+ years of experience to support a Construction Litigation practice group at a respected national law firm. This is a hybrid position based in Miami, FL, offering the opportunity to work with a high-performing trial team on complex cases in both state and federal court.

Key Responsibilities:Case Management:

• Open and maintain case files in Client Profiles (CP).

• Input critical case data including adjuster, claim number, case style, opposing counsel, court reporter assignments, and deadlines.

• Ensure accurate setup and maintenance of all trial team cases.

Court Filings & Procedures:

• File all pleadings in state and federal courts.

• Draft and e-file notices of appearance for all attorneys on trial team.

• Handle first e-filings to ensure proper system configuration and notification setup.

• Prepare and file responsive pleadings, notices, and appearances.

• Update attorney court notification preferences and e-service lists as needed.

Scheduling & Coordination:

• Coordinate and confirm hearings, depositions, IMEs, mediations, and other appointments with all parties involved.

• Prepare and serve all relevant documents: notices, subpoenas, correspondence, and confirmations.

• Track and update schedules in CP and communicate changes promptly with the trial team.

• Reserve court reporters, conference rooms, and manage logistics for in-house proceedings.

Trial Support:

• Schedule plaintiff and updated depositions, and prepare confirmation letters and payments to IME physicians.

• Prepare trial-related notices and maintain diary of all trial order deadlines.

• Distribute trial order deadlines to paralegals.

• Schedule pre-trial team meetings at 75- and 30-day intervals before trial.

• Coordinate exhibit exchanges and notify team and paralegals.

• Provide Office Services with pleadings for indexing 15 days prior to trial.

Document & Mail Management:

• Process and scan all incoming mail; ensure trial orders are initialed and deadlines recorded.

• Maintain organization of case files and documentation throughout litigation lifecycle.

Qualifications:

• Minimum 3 years of litigation legal assistant experience, preferably in construction law.

• Strong knowledge of federal and state court filing procedures.

• Proficiency with Client Profiles (CP) or similar legal case management software.

• Excellent time management, communication, and multitasking abilities.

• Detail-oriented with a proactive, team-first attitude.

This is a fantastic opportunity to work with a prestigious litigation team in a role that combines autonomy with collaboration. If you're passionate about trial work and want to take the next step in your legal career, we’d love to hear from you!