Tax Assistant

Published: 6/14/2022

Job Description

FUNCTION: The primary function of the Operations Tax Administrative Assistant is to support the work of the Operations Tax Department by processing payments and returns and maintaining tax tracking and records.

ESSENTIAL DUTIES & RESPONSIBILITIES (including, but not limited to):

Records Tax Notices in designated tracking application and client records; Coordinates payment of approved tax notices with Trust Administration.
Coordinates deposit of approved tax refund checks with Trust Administration
Downloads and saves annual source documents (1099s, K1s, etc) to official client records
Processes tax returns, extensions and estimated tax payments, including: Creating related tasks in Cheetah, Notifying Trust Administrators of tax payments due, Mailing or processing electronic payment for amounts due, Processing and verifying e-file confirmations, Executing special requests from CPAs as directed
Prepares and mails Grantor 1099 letters and updates client records with changes
Prepares FBARs
Maintains client records, including, but not limited to: Client List, Tax compliance requirements, additions, changes, Tracking of outstanding tax filings, including all foreign tax filings
Running of tax billing reports
Adds new clients in applicable applications following Summary Meetings
Serves as primary back-up for Operations Assistant
Mails correspondence and/or tax payments to applicable taxing authorities
Completes other tasks and special projects as assigned

EDUCATIONAL BACKGROUND & EXPERIENCE REQUIRED:

Must have a high school diploma; Associate or bachelor’s degree preferred
Must have advanced knowledge of Microsoft Excel, and Intermediate knowledge of other Microsoft Office applications
Experience with Tax software preferred
Experience working in the Tax Department of a Public Accounting firm preferred

OTHER REQUIREMENTS:

Must be detail oriented and have strong problem solving and communication skills.
Excels at developing and maintaining good working relationships with colleagues and clients.
Demonstrates an excellent work ethic, high standards, integrity and understanding of the importance of confidentiality.
Works effectively with other team members and departments and functions well with independent responsibilities.
Must have excellent organizational skills.
Must have the ability to learn and master new technologies quickly.
Must be able to analyze, refine and document internal processes and procedures for others to follow.
Must be able to work well and maintain focus under pressure and deadlines.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

\nCompany Description

Commonwealth offers competitive salaries, benefits (including medical, dental, 401k & more), generous Paid Time Off, flexible work arrangements, hybrid work opportunities, and a one of a kind culture where employees truly enjoy coming to work and being part of a world class team.

Company Description

Serving some of the wealthiest clients in the world, Commonwealth Trust Company is an independent family-owned boutique trust company with over 95 years in the business of providing trustee solutions. What sets us apart from all other trust companies is our specific focus on trust administration and not investment decisions, allowing for a singular, dedicated focus for our clients, many of whom run Fortune 500 enterprises. We are a local, privately owned non-depository trust company.\n\nCommonwealth offers competitive salaries, benefits (including medical, dental, 401k & more), generous Paid Time Off, flexible work arrangements, hybrid work opportunities, and a one of a kind culture where employees truly enjoy coming to work and being part of a world class team.