Administrative Coordinator

Job Description

About the Role:

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We are seeking a detail-oriented Administrative Coordinator to support interview scheduling, candidate communications, onboarding preparation, and pre-employment processes.

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Key Responsibilities

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• Coordinate and schedule candidate interviews with hiring managers and interview panels.

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• Communicate with candidates and internal teams regarding interview details, hiring updates, and start dates.

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• Assist with new hire preparation and onboarding coordination.

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• Maintain recruiting reports, track open positions, and monitor hiring progress.

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• Coordinate pre-employment requirements, including assessments, background checks, and drug screenings.

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• Partner with HR, recruiters, and business leaders to support day-to-day talent acquisition needs.

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• Provide administrative support for additional recruiting initiatives as needed.

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Qualifications

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• At least 1 year of experience in recruiting coordination, human resources, or a related field.

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• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

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• Strong organizational skills and attention to detail, with the ability to manage competing priorities.

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• Excellent written and verbal communication skills.

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• A customer-focused mindset and the ability to build positive relationships with candidates and internal stakeholders.

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• Ability to handle sensitive information with professionalism and discretion.

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• Adaptability, a strong work ethic, and a collaborative approach.

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EEO Policy: Allied Resources complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Allied Resources does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity and expression, disability, veteran status, or any other status protected by law.