Job Description
Job DescriptionWe are looking for a dedicated Litigation Secretary to join our team in Pasadena, California. This contract position offers an opportunity to work closely with attorneys and legal professionals, providing essential administrative and litigation support. Ideal candidates will bring expertise in legal documentation, calendaring, and trial preparation, ensuring smooth operations and timely submissions.
Responsibilities:
• Organize and maintain legal documents, ensuring proper formatting and efficient filing.
• Prepare and submit filings in compliance with federal and state court requirements.
• Manage schedules and deadlines using legal calendaring systems, including DocketCalendar and Outlook.
• Coordinate trial preparation tasks, overseeing all aspects from initial documentation to final submissions.
• Edit and prepare PDFs for legal purposes using software tools such as Foxit.
• Perform general office administrative tasks, ensuring the workspace remains organized and operational.
• Collaborate with team members, including another assistant, to support attorneys and associates effectively.
• Work extended hours occasionally to meet deadlines for urgent filings.• Minimum of 1-3 years of experience in a legal setting, preferably with litigation exposure.
• Strong understanding of federal and state filing procedures.
• Proficiency in legal calendaring systems and document preparation software.
• Skilled in trial preparation, with a focus on meeting deadlines and maintaining accuracy.
• Familiarity with e-filing and court filing processes.
• Excellent organizational and time management abilities.
• Ability to work collaboratively in a team environment.
• Flexibility to work overtime when necessary.