Job Description
Job Description
Law firm is looking for legal/administrative assistant (experience REQUIRED) to work as part of a team supporting attorneys; office and project management, general office duties, including invoicing. The job requires proficiency with all Microsoft office products including Microsoft Word, Excel and QuickBooks, strong document production experience and client-facing communication skills. The successful candidate will be a team-player with a high-level of attention to detail and the ability to multi-task as necessary in a diverse legal practice.
Qualifications and Skills:
- Ability to work independently with minimal instruction.
- A dependable work ethic and commitment to providing quality service.
- Detail-oriented with strong organizational skills.
- Experience with basic office hardware including scanners, copies, etc.
- Strong communication skills, both verbal and written.
- Ability to learn other software systems specific to private law firm practice.
- Ability to multitask, including follow-through and follow-up.
Duties and Responsibilities:
- General office duties, including invoicing
- Participate as part of team supporting attorneys with organization, management and production of documents
- Reception duties to include answering incoming calls, greeting and directing clients/visitors/vendors
- Create forms, spreadsheets, and document processes
- Typing/word processing (Microsoft Word)
- Maintain calendars, schedule appointments, calls and meetings
- Maintain calendars as requested; schedule appointments
- Maintain office supplies and requests
- Perform additional front desk and customer service responsibilities as assigned
- Assist the accounting department with A/P
- Assist all departments in the day-to-day activities when needed
- Must be proficient in Microsoft Word, Excel and Outlook
- Knowledge of QuickBooks, including invoicing
- Draft correspondence
- Assist with the review and filing of email correspondence
- Receive, scan, and file hard-copy correspondence
- Assist with the review and approval of invoices
- Receive, review, and scan incoming mail
- Must have a clean legal background
Experience:
- Previous experience is REQUIRED
· High school education (required); college or vocational PREFERRED
· Candidate should have advanced knowledge of Microsoft Word and Outlook, and Excel
· Organized with a high attention to detail
· Excellent spelling, grammar, and proofreading skills
· Prior legal experience is a plus
Job Type:
· Full-time 20 to 35 hours/week (flexible); part-time for right candidate
- Monday through Thursday/Friday 9:00 a.m. to 5:00 p.m. (hours and days FLEXIBLE)
- This is not a remote position.
- Potential for additional duties and promotions based on education, experience
Compensation and Benefits:
- Compensation commensurate with experience. $25 - $30 per hour depending on experience
- Other benefits
Please provide cover letter, resume and any other supporting documents.