Job Description
Job Description
Position Overview:
We are seeking a Facilities Management Assistant to support the GM/AGM/Facilities Manager in maintaining a large, dynamic condominium property. This role assists with building maintenance scheduling, resident communications, vendor coordination, inspections, and project tracking to ensure seamless operations.
Key Responsibilities:
- Assist with building maintenance schedules, preventive maintenance, and daily operations.
- Support facilities projects, including unit renovations, capital improvements, and office moves.
- Coordinate annual programs such as window washing, pest control, and inspections.
- Communicate professionally with residents and vendors, responding within 24-48 hours.
- Draft, proofread, and distribute notices, emails, and reports accurately.
- Use property management software to maintain records and generate reports.
- Inspect building facilities and common areas for safety, cleanliness, and compliance.
- Assist with vendor coordination, invoice tracking, and contract compliance.
- Support insurance inspections and documentation for audits.
- Maintain office supply inventory and coordinate repairs and replacements as needed.
- Participate in Saturday office coverage rotation as required.
Qualifications:
- High School Diploma or equivalent required; associate/bachelor’s degree preferred.
- 1-3 years of administrative, facilities, property management, or building operations experience
- Familiarity with building systems and preventive maintenance is a plus.
- Excellent communication, organizational, and multitasking skills.
- Proficiency in Microsoft Office; experience with Building Link or similar software is a plus.
- Ability to handle confidential information with professionalism.
- Customer-service-oriented approach.
Onboarding Includes:
- Office and building orientation
- System and software training
- Overview of work order and inspection procedures
- Vendor and resident communication training
- Safety and emergency procedure overview
- 30-day performance check-in
Company DescriptionWe are seeking a Facilities Management Assistant to support the
GM/AGM/Facilities Manager in maintaining a large, dynamic condominium property. This role assists with building maintenance scheduling, resident communications, vendor coordination, inspections, and project tracking to ensure seamless operations.
Company Description
We are seeking a Facilities Management Assistant to support the \r\nGM/AGM/Facilities Manager in maintaining a large, dynamic condominium property. This role assists with building maintenance scheduling, resident communications, vendor coordination, inspections, and project tracking to ensure seamless operations.