Job Description
A national law firm is seeking an experienced Paralegal / (Legal Secretary) to support multiple attorneys within a fast paced litigation and labor and employment practice.
This role requires a highly organized professional who thrives in a collaborative legal environment and can manage multiple priorities while maintaining exceptional attention to detail.
This is a hybrid role based in Sacramento, requiring three days per week in the office, with Wednesday serving as the core in office day.
Key Responsibilities
• Coordinate attorney support across internal teams including billing, calendar, and attorney resource teams
• Prepare and submit accurate work requests with detailed instructions and documentation
• Communicate with case teams to avoid duplicate work submissions
• Track and verify court and administrative deadlines and proactively notify attorneys
• Create and maintain litigation matters within Virtual Binder
• Prepare and finalize Tables of Contents (TOC) and Tables of Authorities (TOA) using Best Authority
• Coordinate document preparation and finalization for court and agency filings
• Manage electronic filings (e filing) with courts and administrative agencies
• Maintain organized records and filings in NetDocuments
• Assist with New Client Matter (NCM) creation and ensure compliance with firm standards
• Coordinate transcription services for audio recordings
• Work with office services to assemble and print documents
• Maintain attorney contact lists through Outlook and CRM systems
• Submit daily task logs outlining project updates and assignments
• Assist with reviewing and revising client pre bills when required
Qualifications
• 10+ years of litigation support experience in a professional legal environment
• Strong organizational skills with the ability to support multiple attorneys and manage competing deadlines
• Excellent time management and ability to anticipate attorney and case needs
• Strong written and verbal communication skills
• Advanced proficiency with Best Authority for TOC and TOA creation
• Extensive knowledge of court rules and electronic filing procedures (ECF)
• Strong proficiency in Microsoft Office, Outlook, and Adobe Acrobat
• Experience with NetDocuments or similar document management systems
• Experience using BigHand Create to produce compliant legal documents preferred
• Knowledge of legal terminology and litigation processes
• Trial experience preferred
• Bachelor’s degree preferred
💼 Compensation
• Salary range $82,000 – $104,000, depending on experience
• Eligible for performance based bonuses
• Hybrid work environment with three days in office