Legal Assistant, Trusts & Estates in Essex County, NJ

Job Description

Job Description

Our client, a well-established law firm, is seeking a Legal Assistant to support attorneys in the Trusts & Estates Practice in Essex County, NJ.

The role involves performing a mix of administrative, organizational, and confidential legal support duties for attorneys in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative and legal support to attorneys in the Trusts & Estates group
• Attend client meetings (on-site and off-site) to witness client document signings
• Transcribe legal briefs, correspondence, and memoranda from rough drafts or dictation
• Prepare and edit various legal documents, including letters, pleadings, and agreements
• File legal documents electronically with courts and other agencies
• Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements
• Handle incoming and outgoing correspondence, including mail and email
• Prepare and process billing, proofread billing sheets, and review/edit draft invoices
• Maintain and organize confidential legal and administrative files
• Assist with reimbursements and internal expense reporting
• Provide support to other attorneys and legal assistants as needed across the practice group
• Manage contact databases and client information systems

Qualifications

Experience & Training

• 3–5 years of experience as a legal assistant, preferably in a law firm setting
• Typing speed of at least 70 words per minute

Skills & Abilities

• Strong knowledge of legal office procedures, terminology, and document preparation
• Familiarity with Trusts & Estates work preferred
• Proficiency in Microsoft Word, Outlook, and Excel, including redline comparisons
• Experience using digital dictation tools (e.g., BigHand or similar software)
• Excellent proofreading, grammar, and written communication skills
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment
• Strong attention to detail and commitment to maintaining confidentiality
• Team-oriented mindset and professional demeanor

Compensation & Benefits

• Annual salary range: $60,000 – $85,000, depending on experience
• Eligibility for discretionary bonus
• Comprehensive benefits package

Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.