Legal Secretary - Contracts and Leasing

Job Description

Job DescriptionWe are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.

Key Responsibilities

Leasing and Contracts

• Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence
• Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation
• Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines
• Coordinate execution of agreements and maintain proper documentation records
• Prepare summaries and abstracts of lease terms
• Liaise with tenants, brokers, external counsel, and internal stakeholders

File and Document Management

• Maintain organized electronic and physical lease and contract files
• Manage document control and version tracking
• Assist with due diligence materials for acquisitions, financings, or refinancing
• Prepare closing binders and maintain contract databases

Administrative Support

• Manage calendars, schedule meetings, and coordinate transaction timelines
• Prepare correspondence, reports, and internal memoranda
• Support general office administration related to leasing and legal matters
• Assist with invoice tracking for legal and professional services
• Provide back up administrative support to senior management when required

Qualifications

• 5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing
• Strong understanding of lease structures, contract terminology, and documentation procedures
• Advanced proficiency in Microsoft Word and Excel
• Experience with document management systems
• Excellent organizational skills and attention to detail
• Ability to manage multiple files and deadlines simultaneously
• Strong written and verbal communication skills
• Discretion and professionalism in handling confidential information

Preferred Experience

• Experience working with commercial retail, office, or multi residential properties
• Familiarity with lease tracking and abstraction systems
• Experience supporting in house legal or ownership teams

Compensation

Compensation will be commensurate with experience and qualifications.