Project Coordinator - EHS / GMP Facility Shutdown

Job Description

Job Description

Location: On-site [JUNCOS, GURABO AREA]

This is a contract-based opportunity for an independent professional willing to work at client site.

Duration: 6 months with possible extension.

Needs to be immediately available.

Job Description:

We are seeking a Project Coordinator with strong EHS experience to support a pharmaceutical facility shutdown and related facilities improvement projects. This role will be 100% on-site and focused on planning, coordination, and safe execution of activities in a GMP-regulated environment.

The ideal candidate has hands-on experience in pharma or other highly regulated industries, understands EHS requirements (safety permits, contractor safety, LOTO, confined space, etc.), and is comfortable coordinating multiple internal and external stakeholders during a shutdown period.

Main responsibilities:

• Project Coordination & Planning
  1. Support planning and execution of facility shutdown projects, including maintenance, repairs, construction, equipment coalification, and facility improvements.
  2. Develop and maintain project schedules, task lists, and look-ahead plans for shutdown activities.
  3. Coordinate daily activities with Operations, Engineering, Maintenance, EHS, Quality, and external contractors.
  4. Track project milestones, deliverables, and issues, escalating risks or delays as needed.
  5. Assist with preparation and coordination of work permits, shutdown plans, and readiness checklists.
• EHS & Compliance
  1. Ensure all shutdown and facilities improvement activities comply with EHS standards, site safety policies, and GMP requirements.
  2. Support implementation and monitoring of Job Safety Analyses (JSA), Risk Assessments, and Safe Work Permits (hot work, confined space, LOTO, working at heights, etc.).
  3. Participate in daily toolbox talks / pre-job briefings and help reinforce safety expectations with contractors and internal staff.
  4. Coordinate incident reporting, near-miss documentation, and follow-up on corrective and preventive actions.
  5. Support audits, walkthroughs, and inspections during shutdown to verify adherence to EHS and GMP standards.
• Documentation & GMP Support
  1. Ensure proper documentation of shutdown activities in alignment with GMP and site procedures.
  2. Coordinate approvals of work plans, deviations, and change controls as required by Quality and Engineering.
  3. Maintain accurate project records: permits, logs, attendance sheets, meeting minutes, and progress reports.
  4. Support preparation of closeout documentation, including punch lists, lessons learned, and final reports.
• Stakeholder Communication
  1. Serve as a day-to-day point of contact for shutdown coordination between internal teams and contractors.
  2. Organize and facilitate coordination meetings, daily shutdown huddles, and status update sessions.
  3. Prepare and distribute concise status updates, dashboards, and progress summaries to stakeholders.

General requirements:

• Knowledge of OSHA and relevant local EHS regulations.
• Strong understanding of basic GMP principles and documentation practices.
• Proficiency with MS Office / project tracking tools (Excel, Word, PowerPoint; basic scheduling tools).
• Strong organizational, communication, and follow-up skills; comfortable coordinating multiple tasks and stakeholders.
• Ability to work 100% on-site, including during critical shutdown periods and potential extended hours or weekends as needed.

Education Requirements:

• Bachelor’s degree in Engineering, Industrial Management, or related field
• A combination of education and relevant experience can be considered.

Experience Requirements:

• Minimum 2 years of experience in project coordination, facilities, or maintenance role in a GMP-regulated environment (pharmaceutical, biotech, medical device, or similar).
• Demonstrated experience supporting EHS activities (safety programs, permits, JSAs, incident reporting, contractor safety, etc.).
• Proven experience working with facility improvement projects.

Preferred Requirements:

• Fluent in Spanish and English (spoken and written).
• Experience in pharmaceutical sites shutdowns.
• Training or certification in EHS, OSHA 30, or similar.
• Basic experience with project management tools (e.g., MS Project, Primavera, or similar).

Personal Attributes:

• Strong attention to detail and a disciplined, safety-first mindset.
• Proactive, solution-oriented, and able to work under time pressure.
• Comfortable interacting with technicians, engineers, managers, and external contractors.
• High sense of responsibility, reliability, and professional ethics.