Job Description
Job Description
Assistant Director Bluebird Atelier | Lewisburg, PA On-site position About Bluebird Atelier Bluebird Atelier is a Reggio Emilia inspired preschool serving children ages 18 months to 5 years. Our mission centers on joyful learning, high-quality care, and honoring childhood. We value creativity, meaningful relationships, and thoughtfully prepared spaces where children and adults can thrive. About the Role We are seeking a warm, experienced, and dependable Assistant Director who loves children, believes in our mission, and takes pride in helping a school run smoothly. Working closely with the Executive Director, the Assistant Director coordinates daily operations, supports staff, communicates with families, and helps keep our facilities safe, clean, organized, and welcoming. This is a visible, hands-on role for someone who can balance administrative responsibilities with the changing needs of a busy preschool. The ideal candidate notices what needs attention, follows through, and brings sound judgment and a calm, caring presence to each day. Key Responsibilities Daily Operations and Staff Scheduling Coordinate daily staff schedules, breaks, absences, and classroom coverage. Monitor staffing needs and coordinate coverage that maintains required ratios and appropriate supervision. Communicate schedule changes and daily priorities clearly and promptly. Visit classrooms multiple times daily to support teachers and children on a regular schedule as well as an as-needed basis Anticipate operational challenges and address concerns promptly, involving the Executive Director when necessary. Team Communication and Support Serve as an approachable, reliable point of contact for staff. Communicate expectations, reminders, policy updates, and operational information respectfully and consistently. Track delegated tasks and follow up to ensure work is completed accurately and on time. Support staff onboarding, training coordination, and required documentation. Help prepare staff meetings and professional development days. Model professionalism, teamwork, accountability, and constructive problem-solving. Family Communication and Enrollment Support Build warm, professional relationships with current and prospective families. Respond to routine questions and messages promptly and thoughtfully. Support inquiries, tours, enrollment paperwork, and welcoming new families. Keep family communications, calendars, and announcements accurate and up to date. Handle sensitive information discreetly and refer concerns requiring additional guidance to the Executive Director. Facilities, Supplies, and School Readiness Conduct regular walkthroughs to identify cleaning, maintenance, organization, and safety needs. Coordinate with cleaning staff, maintenance providers, and vendors, and follow up on outstanding work. Monitor supplies and arrange timely replenishment within approved budgets. Help maintain welcoming, orderly classrooms, shared spaces, bathrooms, and outdoor areas. Support opening and closing procedures and preparations for school events. Pitch in with practical tasks that keep the school ready for children, families, and staff. Administrative and Compliance Support Maintain organized student, staff, and operational records. Track deadlines for paperwork, staff clearances, training, and other required documentation. Support licensing preparation and consistent implementation of school policies. Maintain administrative systems, checklists, and calendars. Keep the Executive Director informed of staffing concerns, family issues, facility needs, and unresolved tasks. Complete other related duties that support the daily operation of the school. Qualifications Experience in preschool, childcare, school administration, or a closely related setting; leadership or supervisory experience required A clear love of working with young children and respect for their developmental needs. Strong alignment with Bluebird Atelier’s mission and willingness to learn about our Reggio Emilia inspired approach. Excellent organization, time management, and follow-through. Warm, clear communication and the ability to handle difficult conversations professionally. Confidence coordinating staff and making sound decisions within established policies. Comfort using Google Workspace, digital calendars, spreadsheets, and school communication platforms. Ability to stay calm, prioritize, and adapt when plans change. Ability to meet applicable qualifications, background clearances, and training requirements for assigned responsibilities. Who Will Thrive Here You enjoy being present in the life of a school. You can welcome a family, resolve a scheduling problem, notice a facility concern, and return to your administrative work with a clear sense of priorities. You offer help readily, communicate directly and kindly, and reliably bring tasks to completion. Above all, you understand that thoughtful operations support something meaningful: a joyful, caring place for children to learn and grow. How to Apply Please submit your résumé and a brief cover letter describing your relevant experience, your interest in Bluebird Atelier, and what makes you a strong fit for this hands-on leadership role.