Job Description
Job DescriptionCompany Description
ABOUT STREAM REALTY PARTNERS
Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X and Facebook.
IMMEDIATE IMPACT. MEANINGFUL CAREER.
At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.
Job Description
We are seeking a highly organized and detail-oriented Brokerage Coordinator to provide critical support to our commercial tenant representation real estate brokers. This role requires exceptional administrative skills, the ability to manage multiple tasks simultaneously, and a proactive mindset to ensure seamless operations within the brokerage team. The Brokerage Coordinator will play a key role in supporting the transaction management team members, organizing client interactions and deliverables, and maintaining essential brokerage documentation.
At Stream, we foster a collaborative and high-energy culture where innovation, teamwork, and professional growth are valued. Our team is passionate about delivering results while maintaining a fun, dynamic, and supportive work environment.
PRIMARY RESPONSIBILITIES:
Broker & Transaction Support
- Conduct and manage contact searches to support broker outreach for cold and warm calls.
- Assist the Transaction Management Team with:
- Client survey / relocation deliverables formatting
- Creating and updating tour books for client property tours.
- Printing and binding materials as needed.
- Manage tour scheduling and coordinate logistics.
- Sanitize documents using Adobe to ensure compliance and confidentiality.
- Maintain and update legal documents as needed.
- Coordinate signature collection via DocuSign.
Financial & Administrative Support
- Process expenses for brokers and ensure timely submission.
- Manage ReApps (Stream’s internal invoicing system) for invoice processing and tracking.
- Track cash received and assist with accounts receivable monitoring for commissions.
- Maintain accurate records of financial transactions and follow up on outstanding payments.
Data & Document Management
- Ensure stacking plans are formatted and updated with the latest market data.
- Maintain and manage team’s CRM systems to store and organize essential prospect/client contact information and new prospect meetings set by the team.
- Update necessary Stream legal documents for various transactions (NDAs, commission agreements, exclusive agreements).
Client Engagement & Special Projects
- Coordinate and organize client gifts and entertainment to enhance relationships.
- Assist in preparing client-facing presentations and materials.
Qualifications
- Experience in an administrative or brokerage support role, preferably in commercial real estate.
- Real Estate License or willingness to become licensed in the first 3 months of employment.
- Strong organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with Adobe Acrobat, DocuSign, and CRM platforms preferred.
- Excellent attention to detail and ability to manage multiple projects at once.
- Strong written and verbal communication skills.
- Ability to work independently and in a fast-paced, team-oriented environment.
Additional Information
Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey which will help us gain a better understanding of your strengths and motivational drives. Please search for the "Chicago - Brokerage Coordinator" position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of your submitting your application.
________________________________________________________
#LI-Onsite
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.
To apply for a position, please visit our website at www.streamrealty.com