Personal Assistant / Administrative Assistant

Published: 6/14/2022

Job Description

Are you highly organized, proactive, and comfortable working in a fast-paced environment? We are seeking a dependable Personal Assistant / Administrative Assistant to provide hands-on support across daily operations, sales administration, email management, and accounts payable.

This is a great opportunity for someone who enjoys variety, takes initiative, and wants to learn how different parts of a growing business operate.

What You’ll Do

This role will support both day-to-day administrative needs and broader business operations. Responsibilities may include:

Email Management: Monitor, organize, and respond to emails, flag important messages, manage follow-ups, and help ensure communications are handled promptly.
Calendar & Scheduling: Manage appointments, meetings, reminders, and changing priorities.
Salesperson Management & Support: Help coordinate the sales team, track follow-ups and outstanding tasks, organize sales-related information, and assist with communication between salespeople and management.
Accounts Payable Administration: Assist with organizing invoices, entering bills, maintaining vendor records, tracking payment-related paperwork, and communicating with vendors as needed.
Administrative Support: Prepare documents, organize files, maintain records, handle correspondence, and assist with general office and operational tasks.
Task & Project Coordination: Track deadlines, follow up on open items, assist with special projects, and help keep multiple priorities moving forward.
Research & Errands: Assist with business research, purchasing, reservations, errands, and other requests as needed.
Confidentiality: Handle company, financial, employee, and personal information with professionalism and discretion.

What We’re Looking For

Highly organized with strong attention to detail.
Excellent written and verbal communication skills.
Comfortable managing multiple people, tasks, emails, and deadlines at the same time.
Proactive and willing to follow up until a task is completed.
Able to work independently and use good judgment.
Comfortable with Microsoft Office, email, spreadsheets, calendars, and learning new software.
Some experience with bookkeeping, invoices, accounts payable, sales administration, or office management is a plus.
Professional, dependable, resourceful, and flexible.

Why Join Us?

This is a high-paced learning environment where no two days are exactly the same. You will have exposure to multiple areas of the business, including sales, accounting, administration, operations, and management.

For the right person, this position offers an opportunity to take on increasing responsibility, develop valuable business skills, and grow with the company.

One More Important Detail

We operate in a warehouse/office environment and have a friendly warehouse cat who is part of the team. Applicants should be comfortable working around a cat.

We are looking for someone who enjoys being busy, likes solving problems, and takes pride in helping a business stay organized and run efficiently.

\nCompany Description

Collaborative Environment: Work alongside a dedicated, supportive team focused on innovation
Growth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement

Company Description

Collaborative Environment: Work alongside a dedicated, supportive team focused on innovation\nGrowth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement