Administrative Assistant / Front Desk Receptionist

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant / Front Desk Receptionist to support our office operations. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. This role involves providing exceptional customer service, managing office procedures, and supporting various administrative functions to ensure smooth daily operations.

Duties

• Perform data entry, filing, and record keeping using Microsoft Office, Adobe Acrobat and Quickbooks.
• Assist with bookkeeping tasks using QuickBooks and handle basic office management duties.
• Provide customer support via phone and email, ensuring excellent phone etiquette and customer service standards.
• Proofread documents for accuracy and clarity before distribution.
• Support office management tasks such as organizing supplies, maintaining office equipment, and ensuring a clean work environment.
• Handle clerical duties including typing correspondence, managing mail distribution, and supporting personal assistant activities as needed.
• Collaborate with team members to improve office procedures and streamline workflow processes.

Experience

• Prior office experience or administrative experience is preferred.
• Familiarity with QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint).
• Bilingual skills are advantageous for effective communication with diverse clients and staff.
• Proven organizational skills with the ability to prioritize tasks effectively.
• Strong typing skills along with excellent proofreading abilities.
• Personal assistant or office management background will be considered an asset. This position offers an opportunity to work in a dynamic environment where your organizational skills and attention to detail will make a significant impact on daily operations. We value professionalism, efficiency, and a proactive approach to supporting our team’s success.

Job Type: Full-time

Pay: $22.00 to $25.00 per hour