Job Description
Job Description
International School of Texas
Position Description: Advancement Manager
Classification: Professional - Full Time, Exempt
About the International School of Texas:
In September 2013, The International School of Texas was founded by a group of 13 brave parents who shared a common vision of an exceptional education for their children: one that is marked by free thought, equal opportunity, and the development of our core values of Respect, Integrity, Confidence, Intellect, and Service.Over the years that passed, IST quickly outgrew its initial location and moved into a newly completed campus west of Austin. In August of 2024, we opened the doors to our new, state-of-the-art campus in the rolling hills of Bee Cave, and we launched our first cohort of high school students.
Since 2017, IST has been an authorized International Baccalaureate World School, currently offering the PYP and MYP. We are a candidate school for the Diploma Programme*. The International School of Texas is a candidate school for the Diploma Programme. IB World Schools share a common philosophy- a commitment to high-quality, challenging, international education- that we believe is important for our students. * Only schools authorized by the IB Organization can offer any of its four academic programmes: the Primary Years Programme (PYP), the Middle Years Programme (MYP), the Diploma Programme (DP), or the Career-related Programme (CP). Candidate status gives no guarantee that authorization will be granted. For further information about the IB and its programmes visit http://www.ibo.org
Our Core Values: Respect | Integrity | Confidence | Intellect | Service
The International School of Texas is an equal opportunity employer.
Job Overview
The International School of Texas (IST) seeks an Advancement Manager to join our passionate and driven team. This position will provide proactive and critical support by advancing IST’s fundraising and donor relations efforts through database administration, grants management, project coordination, and administrative functions, and will report to the Head of School. This role will be instrumental in the foundation to create a robust Advancement function to support the organization by helping other departments streamline data processes and functions that lead to better donor and constituent management, internal and external communications, and strategic decision making for organizational advancement.
Duties and Responsibilities:
Donor Database and Grants Administration (Approximately 75% of time)
• Responsible for overseeing and building Donor/Customer Relationship Management (CRM) database structure to provide a seamless system for users to: coordinate and enter data for donor records, track donations and process gifts, update donor rolls and prospect lists, & track performance and manage event data.
• Generates CRM reports.
• Ensures all development data is accurate, up-to-date, and timely utilizing CRM’s workflow automation, task management, and integration functions.
• Responsible for providing training and development for new and existing users of CRM to ensure integration and usability of database for efficiency and effectiveness.
• Facilitates database planning, coordination, and migration efforts to maximize staff utilization and strategic functions.
• Coordinates directly with IST consultants regarding special projects and management of consultants initiatives.
• Assists with administration of grant proposals and management of grant documents (philanthropic and governmental) through the grant lifecycle, including entering information into the donor management system and on staff calendars to ensure visibility.
• Collaborates closely with the Head of School, Development Committee of the Board of Directors, Communications and Marketing Department, and Accountant to ensure accurate tracking of donations and pledges.
• Research donors and prospects to provide donor profiles, corporate performance reports, and other intelligence-gathering information in donor database.
• Provides data support for the moves management of current and prospective donors in cultivation and stewardship cycle.
Administrative Support (Approximately 25% of the time)
• Provides administrative support to Development Team:
o schedules team, staff & external partner meetings for Development Committee
o makes room & venue reservations for meetings & events
o prepares funding needs materials and information packets
o purchases & organizes team supplies
o takes & distributes minutes
• Follows established processes for maintaining files, logs, and other tracking systems for a variety of donor information, projects, and events.
Qualifications:
Education
• Bachelor's, Associate Degree or two years equivalent professional experience in a development position and/or database administration.
Experience
• Two years of professional experience with Donor/Customer Relationship Management databases, including data entry, report generation, and file integration.
• High proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook; OneDrive; and Google Drive.
• Experience using communications via digital platforms (e-news, social media).
Qualifications
• Excellent writing, editing, and proofreading skills.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple projects.
• Strong collaboration skills, with an appreciation for direct oversight, regular feedback, and active support from a manager.
• Strong communication skills.
Preferred Qualifications
• Experience using a CRM.
• Demonstrated experience with event planning.
• Experience working in a school, school district, or college/university.
• Demonstrated interest and experience improving educational outcomes for students.
• Work experience with understanding the grant development and management process and grant reporting functions.
Compensation and Benefits
The Advancement Manager position is eligible for a rich benefit package which includes health and supplemental benefits, a retirement plan, paid vacation and sick days, and company paid life insurance.
Salary Range: $54,000-$64,000
• Salary based on experience and expertise.
• IST is unable to support candidates who require sponsorship to work in the United States.
To be considered for this position applicants must:
• Upload your resume and cover letter when submitting your application