Job Description
Job Description
About the Role
We are an established organization seeking a detail-driven and dependable Accounting Assistant / Bookkeeper to manage our core day-to-day financial operations. Working directly with our leadership team, you will oversee full-cycle accounts payable and receivable, job cost tracking, and payroll processing.
If you are proficient with QuickBooks and ADP, take pride in balanced ledgers, and enjoy a collaborative, fast-paced work environment, we want to hear from you.
What We Offer
- Competitive Compensation: $22-26 Hr. Starting, negotiable depending upon experience and background.
- Comprehensive Healthcare: Medical, Dental, and Vision coverage
- Retirement Planning: 401(k) with company match
- Time Off: PTO and Paid Holidays
- Workplace Stability: Consistent schedule and a supportive team dynamic
Key Responsibilities
- Full-Cycle A/P & A/R: Process vendor invoices, match purchase orders, issue customer billings, and manage collections using QuickBooks.
- Payroll Processing: Administer end-to-end payroll workflows and maintain accurate employee records using ADP.
- Bank & Account Reconciliations: Perform regular bank and credit card reconciliations; assist management with month-end and year-end closing schedules.
- Job & Cost Accounting: Track and allocate labor, material, and operational costs across all active shop and field projects.
- Audit & Compliance Support: Prepare documentation and schedules for annual workers' compensation and general liability insurance audits.
- Data Integrity & Confidentiality: Maintain strict discretion with sensitive payroll and financial records while delivering prompt internal and external customer support.
Qualifications & Skills
- Experience: 2-5 years of hands-on bookkeeping or general accounting experience. An Associate degree in Accounting or Finance is preferred, but equivalent professional experience will be fully considered.
- Software Mastery: Demonstrated proficiency in QuickBooks and ADP is strongly preferred.
- Spreadsheet Skills: Intermediate to advanced proficiency in Microsoft Excel (formulas, data sorting, reconciliations) and Microsoft Office Suite.
- Industry Familiarity: Prior exposure to job costing or project-based accounting (trades, field services, manufacturing, or construction) is a definite plus.
- Core Competencies: High numerical accuracy, sharp attention to detail, strong time-management skills, and professional written/verbal communication.