Job Description
Job Description
Distribution & Logistics Assistant
Coleson Foods, Inc.
Job Type: Full-Time, Non-Exempt
Coleson Foods, Inc. is seeking a detail-oriented Distribution & Logistics Assistant to support our Distribution Manager with order processing, freight coordination, and problem-solving for our military and retail accounts. This role is ideal for someone who thrives on organization, enjoys juggling multiple moving pieces, and takes pride in keeping shipments on track from start to finish.
What You'll Do
- Process purchase orders, including additions and deletions, using basic accounting software
- Handle order-related data entry, correspondence, invoicing, and payment adjustments
- Conduct cost analysis to identify the best freight options
- Coordinate trucking arrangements for frozen and dry orders
- Track shipments and resolve discrepancies throughout the freight process
- Research and process freight claims and invoicing
- Manage distributor invoicing and freight invoice processing
- Build and maintain strong relationships with vendors, distributors, and truckers
- Maintain organized tracking systems for orders in progress and order changes
- Respond to inquiries from suppliers, cold storage facilities, distributors, and truckers
- Keep a daily status report on department task progress
- Assist with occasional coupon mailing projects for military and retail accounts
- Support the Sales & Marketing team with reporting or information requests while they're in the field
- Participate in the Customer Service team, answering phones and logging customer requests for coupons or refunds
What We're Looking For
- High school diploma or GED required; 1–3 years of related experience or equivalent combination of education and experience
- Strong problem-solving skills and a proactive, solutions-focused mindset
- Excellent typing and 10-key skills
- Ability to create and maintain organized systems for follow-through
- Exceptional attention to detail
- Professional written communication skills, including email correspondence
If you're organized, resourceful, and enjoy keeping complex logistics running smoothly, we'd love to hear from you.