Financial Administration/Accounting

Job Description

Job DescriptionDescription:Position Summary

The Financial Administrator/Bookkeeper is responsible for keeping JHN’s financial records accurate, current, and organized. The primary focus of this position is maintaining QuickBooks, processing bills, reconciling accounts, reviewing payroll, tracking grant funding, and providing leadership with accurate financial information.

Current Priorities

• Maintain and clean up QuickBooks Online records.
• Properly code all income and expenses by grant, program, department, and funding source.
• Process and track bills and vendor payments through Bill.com.
• Reconcile all bank and credit card accounts every month.
• Review and coordinate bi-weekly payroll through Paylocity.
• Ensure payroll expenses are properly recorded and allocated.
• Maintain supporting documentation for grant-funded expenses.
• Create and maintain organizational and grant-specific budgets.
• Prepare monthly budget-to-actual reports.
• Track Accounts Payable and Accounts Receivable.
• Maintain organized invoices, receipts, bank statements, payroll records, and other financial documentation.
• Assist with monthly financial reporting for leadership and the Board.
• Support grant financial reporting, year-end accounting, audits, and external accountant requests.
• Identify discrepancies or financial issues and bring them to leadership’s attention promptly.

Requirements:

• QuickBooks Online – Accounting and financial reporting
• Bill.com – Bills and vendor payments
• Paylocity – Payroll and employee timekeeping
• Banking and financial reporting systems