Bookkeeper

Job Description

BOOKKEEPER (32 Hours/Week)

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Position Type: Temp to Hire

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Position Hours: 32 hours:

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Monday, Tuesday & Wednesday: 7:30am/8:00am-4:30pm/5:00pm and

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Thursday & Friday: 8:00am-12:00pm

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Position Location: Chesterfield Township, MI

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Position Salary: $25.00-$28.00/hour

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Position Summary

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The Bookkeeper /Accounting is responsible for accurate, timely bookkeeping and transactional accounting in a small automotive manufacturing environment. The position maintains the general ledger; performs accounts payable and accounts receivable activities; supports month-end reporting, reconciliations, tax and insurance audit preparation; and administers customer billing portals. The role also coordinates selected office, vendor, facility, reception, and OSHA recordkeeping activities. Success requires advanced QuickBooks Online capability, strong attention to detail, confidentiality, sound judgment, and the ability to manage competing priorities independently.

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Essential Duties and Responsibilities

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Accounting and Financial Reporting

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• Maintain accurate and current general ledger records, including data entry, account updates, journal entries, classifications, and supporting documentation.

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• Complete monthly reconciliations for cash, bank, sales, accounts receivable, accounts payable, and other balance sheet accounts; research and resolve variances promptly.

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• Support the month-end and year-end close processes and prepare monthly financial statements and management reports for review.

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• Prepare and maintain schedules and supporting records for tax filings, ensuring information is complete, prepared under applicable accounting standards, reviewed by authorized management or advisors, and filed by established due dates.

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• Prepare records and supporting schedules for annual workers’ compensation and business insurance audits.

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• Maintain organized accounting records, documentation, and internal controls consistent with company policy, legal requirements, and audit readiness.

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• Safeguard confidential financial, employee, customer, and vendor information.

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Accounts Receivable and Customer Billing

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• Prepare, scan, process, and manage customer invoices, verifying pricing, purchase orders, quantities, shipping or receiving support, tax treatment, and other required billing information.

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• Submit invoices and supporting documents accurately and on time through customer contacts and customer-specific billing portals.

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• Administer customer portals, maintain access and required company information, monitor rejections or exceptions, and resolve submission issues.

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• Post and track incoming payments, prepare and record deposits, apply cash accurately, and reconcile customer accounts.

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• Monitor aging reports, follow up professionally on outstanding balances, and resolve billing discrepancies with customers and internal departments.

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• Prepare and present accounts receivable, collections, cash application, and aging reports as requested.

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Accounts Payable and Manufacturing Cost Support

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• Review, code, verify, and process vendor invoices and payments in accordance with approval requirements and payment terms.

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• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices; investigate quantity, pricing, freight, and approval discrepancies.

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• Reconcile vendor statements and accounts payable activity, monitor outstanding balances, and respond to vendor inquiries.

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• Track, classify, and cost shipment-related expenses, including freight, customs, duties, brokerage, and other logistics invoices.

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• Support inventory and production-related accounting transactions, including proper coding and documentation of materials, components, tooling, and operating expenses.

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• Create purchase orders when authorized and maintain related supporting documentation.

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• Prepare and present accounts payable, cash requirements, vendor aging, freight, and related reports as requested.

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Administrative, Vendor, Facility, and Office Support

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• Serve as the administrative point of contact for customer portals and coordinate day-to-day IT support with the company’s service provider.

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• Coordinate building and office service vendors, including annual fire suppression, backflow, and fire extinguisher testing; HVAC maintenance; lawn care; snow removal; window and office cleaning; and trash pickup.

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• Maintain vendor contacts, schedules, service records, certificates, invoices, and renewal dates; notify management of upcoming requirements or service concerns.

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• Provide reception coverage, greet and direct visitors, answer or route communications, and help maintain a professional office environment.

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• Arrange business travel, order office supplies, coordinate holiday luncheons or similar events, and provide other reasonable office support as assigned.

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Required Qualifications

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• Demonstrated advanced working knowledge of QuickBooks Online, including general ledger, journal entries, bank reconciliations, accounts payable, accounts receivable, and financial reporting.

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• Three or more years of recent full-cycle bookkeeping or accounting experience, including month-end reconciliations and financial statement preparation.

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• Working knowledge of generally accepted accounting principles and standard bookkeeping controls.

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• Strong Microsoft Excel and Microsoft Office skills, including the ability to organize, analyze, reconcile, and present financial information.

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• High degree of accuracy, organization, follow-through, discretion, and ability to meet recurring deadlines.

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• Clear written and verbal communication skills and the ability to work effectively with customers, vendors, managers, production personnel, and outside service providers.

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• Ability to work independently in an on-site, small-company environment and shift priorities as business needs change.

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Preferred Qualifications

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• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience will be considered.

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• Experience with Sage accounting software or another ERP system used for invoicing and financial operations.

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• Recent bookkeeping or accounting experience in an automotive, industrial, or discrete manufacturing environment.

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• Experience with purchase orders, receiving documentation, three-way invoice matching, inventory transactions, production-related accounting, freight and customs invoices, and customer billing portals.

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• Experience preparing supporting documentation for tax filings, workers’ compensation audits, business insurance audits, or external accountant review.

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Knowledge, Skills, and Competencies

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• Financial accuracy and analytical problem-solving

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• Ownership, reliability, and deadline management

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• Customer and vendor service

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• Confidentiality and professional judgment

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• Cross-functional communication and collaboration

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• Process discipline, documentation, and continuous improvement

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Benefits (Once Hired in)

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• 401(k)

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• Dental insurance

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• Health insurance

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• Vision insurance

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