Job Description
Job Description
Gainesville Neon and Signs, LLC is ready to welcome a high‐energy Office Manager who thrives in a fast‐paced, creative, and fabrication‐driven environment. Since 1964, our team has built a reputation for delivering top‐quality custom signage with precision, pride, and seamless project execution — and we’re looking for someone who can help keep that momentum strong. If you love staying organized, keeping operations moving, and being at the center of a team that designs, builds, installs, and services signs across North Florida, this role is for you. We offer competitive pay, PTO, sick time, paid holidays, and a casual, team‐oriented workplace.
Responsibilities
- Manage daily office administration and maintain an organized, efficient workspace.
- Provide professional customer support and assign incoming leads to appropriate team members.
- Set up, track, and update jobs, projects, and manufacturing orders.
- Coordinate project details, monitor status, and support timely completion and closure.
- Coordinate vendors, including orders, invoices, deliveries, service issues, and documentation.
- Process bank deposits and process accounts payable and support accounts receivable activities.
- Prepare and maintain compliance documentation, including I9s, COIs, W-9s, NTOs, and lien releases.
- Support recruiting, onboarding, employee records, timekeeping, training, safety meetings, and company events.
- Maintain accurate digital and physical records, certifications, licenses, and training documentation.
- Coordinate vehicle documentation, inspections, and maintenance scheduling.
- Manage office supplies and assist with general office and operational improvements.
Required Qualifications
- 2+ years of experience in office management administration.
- Experience using QuickBooks Desktop.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Experience with accounts payable and accounts receivable.
- Experience with project coordination and job tracking.
- Strong records management skills.
- Excellent customer service and communication abilities.
- Strong time management, organization, and multitasking skills.
Preferred Qualifications
- Associate degree in business administration or a related field.