Job Description
Job DescriptionCLIENT HIGHLIGHT
The client you will be working for is a Fortune 500 Energy and Industrial Technology Company. This opportunity will give you experience in the energy transition sector with a company that is a globally recognized leader in power generation, wind energy, electrification, and grid solutions — and one of the most storied industrial brands in the world.
LOCATION
Greenville, South Carolina, 29615
COMPENSATION
$21.50-$27.50
SCHEDULE
Monday-Friday, 40 hours
Onsite
CONTRACT TERM
1 year contract with a strong likelihood of extension or conversion to fulltime
POSITION OVERVIEW – Facilities & Administrative Coordinator
You'll be the go-to person for everyday building and workplace needs, and the administrative support for an Executive Director. When someone reports a building issue, you'll log it, send it to the right team (Facilities, Maintenance, IT, or Security), and follow up until it's fixed. You'll manage conference room and auditorium reservations, keep seating assignments and floor plans current, and coordinate moves and office changes. For the Executive Director, you'll handle the calendar, travel, expense reports, and meeting materials. It's a good fit for someone organized, dependable, and good with people, who keeps clear records and handles sensitive information with discretion.
RESPONSIBILITIES
Building Operations & Facilities Coordination
• Serve as the primary coordination contact for routine building-related requests and concerns
• Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other appropriate teams, and follow up through resolution
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs
• Maintain issue logs, service requests, contacts, and building-related communications
Conference Room & Auditorium Coordination
• Coordinate room and auditorium reservations, scheduling conflicts, and space utilization
• Maintain reservation records and communicate self-service booking procedures and room guidelines
• Coordinate with IT/AV and Facilities on equipment issues, room readiness, and special meeting requirements
• Support logistics for larger meetings and events as assigned, coordinating rather than personally performing all room setups
Seating & Workspace Coordination
• Maintain seating assignments, occupancy records, and current floor plans
• Coordinate employee moves, seating changes, and workspace adjustments with Facilities, IT, and departmental partners
• Track open seating requests and support office reconfiguration projects
General Administrative Coordination
• Maintain spreadsheets, tracking logs, shared documentation, and routine reports
• Coordinate operational communications and assigned administrative projects
• Recommend practical improvements to workplace processes and request tracking
Executive Administrative Support
• Coordinate calendar appointments, meeting invitations, and scheduling conflicts
• Arrange business travel, itineraries, and related logistics
• Assist with expense reporting, meeting materials, and follow-up activities as assigned
• Handle sensitive information with discretion and maintain alignment with supervisor-established priorities
Performance & Reporting Expectations
• Provide a concise weekly update covering open facilities requests, room and auditorium issues, seating changes, completed work, and outstanding actions
• Maintain accurate, current tracking records, and communicate status and delays promptly
• Follow established procedures and escalate issues to the team accountable for resolution
• Work under a designated administrative supervisor who assigns work and sets overall priorities; executive support requests are coordinated with the Executive Director
REQUIRED QUALIFICATIONS/SKILLS
• At least 5 years of experience in administrative support, office operations, facilities coordination, or a related field
• Associate degree or higher
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams
• Strong organization, prioritization, follow-through, and customer service skills
• Professional written and verbal communication, and the ability to collaborate across departments
• Ability to independently track requests, identify appropriate escalation paths, and manage competing priorities
MUST HAVE
• 5+ years of experience in administrative support, office operations, or facilities coordination
• Associate degree or higher
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams
• Ability to independently track requests and manage competing priorities