Job Description
Job Description
A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Property Manager who has the ability to work in a fast-paced environment. This position assists the Regional Property Manager with managing the day-to-day operations of a portfolio of residential and commercial properties. The position emphasizes positive response to the concerns of tenants while assisting in protecting and increasing the value of the properties through a proactive maintenance program.
RESPONSIBILITIES
- Inspect each property on a regular basis to determine the efficiency and effectiveness of all personnel (including third party vendors).
- Secure bids for service contracts for assigned properties. Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Regional Property Manager.
- Select vendors and contractors, draft and negotiate service contracts, provide quality control oversight, measure compliance to contractual standards. and liaison as needed between tenants and service providers.
- Manage maintenance staff to execute goal completion, initiatives, programs and objectives at their assigned properties.
- Assist with facilities management, tenant build-outs and capital improvement projects.
- Assist with the administration of tenant leases to ensure compliance with lease provisions
- Develop, maintain and coordinate implementation of property manuals within the portfolio.
- Develop a tenant relations program as it relates to building operations and maintain a strong working relationship with each tenant. Meet with tenants as frequently as possible to obtain their comments and recommendations to ensure that operations and quality standards are maintained.
- Assist with the administration of tenant leases to ensure compliance with lease provisions.
- Assist with the collection of tenant rents.
- Assist Leasing Agent with expectations of 100% occupancy, including the application process.
- Assist brokerage team with leasing as requested.
- Maintain current files containing tenant and vendor certificates of insurance, tenant emergency notification information, building life safety security procedures, as-built drawings, building certificates of occupancy, warranty manuals and other records required for the efficient operation and administration of the portfolio.
- Update and file all documents for service providers.
- Prepare general correspondence and memos.
- Assist with AR/AP bookkeeping.
- Coordinate legal action, as necessary.
EDUCATION & EXPERIENCE
- Minimum of 2 to 3 years of property management experience in a residential and/or commercial office environment.
- Candidate must have superior computer skills, including Microsoft Word, Excel, Project, etc.
- Highly detail-oriented with strong organizational and accuracy skills.
- Experience with RealPage property management software a plus.
- Must be able to work independently and be self-motivated, while communicating effectively with management.
- Candidate must possess excellent verbal and written communication and organizational skills.
- Candidate must be resourceful and detail oriented with good analytical skills.
- Candidate must be willing to travel.