Job Description
Job Description
Note: This is a temp-to-hire position.
Position Title: Administrative Specialist
Location: North Miami, FL 33161
Duration: Temp to hire.
Work Schedule: 29hrs/week
Responsibilities for this position include, but are not limited to:
Distinguishing Characteristics Of The Class
This is responsible administrative, technical, and difficult clerical work performing duties which help relieve an administrative supervisor of assigned operational duties. Work is performed under the general supervision of an administrator, division head or functional supervisor. Work products are reviewed through personal conferences, proper preparation and execution of written documents, or evaluation of completed assignments to ensure conformance with applicable policies, procedures, laws, rules and regulations. An employee in a position allocated to this class may have considerable contact with the general public, City officials and City employees. Work performed is often of a sensitive or confidential nature.
General Statement Of Duties:
Performs duties of a responsible nature assisting a division head or administrative superior; does related work as required.
Essential Job Functions
- Analyzes and recommends solutions to administrative problems.
- Develops, installs and maintains office systems, forms and procedures.
- Reviews, evaluates and processes legal documents for recording, indexing and filing in accordance with legal and procedural requirements.
- Supervises and maintains complex filing systems and records of a confidential nature.
- Supervises the processing of fiscal records, supplies and funds.
- Assists in review, computation and processing of budget requests.
- Research records and tabulates information as required.
- Provides answers to inquiries to the public, public officials, City employees, or other individuals requesting assistance or public information.
- Facilitating and coordinating communication between the City Clerk and Constituents; identifying and monitoring City of North Miami-specific issues.
- Working with the City Clerk to develop materials for publication; investigating concerns from the public or as directed by the City Clerk; preparing responses to concerns from citizens; Maintaining various records related to activities.
- services, inquiries, and investigations; Submitting written reports as may be necessary, coordinating with internal and external persons to plan and successfully execute events.
- Managing projects, including preparing research reports to gather background information and material to prepare updates; and performing other related duties as required.
To be considered for this position, you should have: [ Skills, Education, or Experience]
- Ability to make proper decisions independently in the absence of an administrative superior.
- Ability to deal effectively with the general public and other individuals in an office environment.
- Ability to quickly and accurately make complex calculations.
- Ability to type from clear copy or rough draft at a minimum of 30 net words per minute.
- Physical ability to perform duties.
- Thorough knowledge of record keeping practices and procedures.
- Good knowledge of City ordinances, State laws and regulations relevant to the area of assigned responsibility.
- Good knowledge of office practices, plus related departmental policies and procedures.
- Good knowledge of research methodology and report preparation.
- Ability to understand and follow complex oral and written instructions.
Acceptable Training And Experience
- High school graduation or equivalent plus two to three (2-3) years of experience in an administrative, technical, or high-level clerical nature, in work within a required area of specialization.
\nCompany Description
About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Company Description
About US:\r\nTryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.\r\n\r\nFounded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!\r\n\r\nTryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.