Assistant Project Manager

Job Description

Job DescriptionSalary: $95K-$124K

Job Summary

The Assistant Project Manager supports project teams with documentation, scheduling, and coordination tasks to ensure smooth project execution. This role is ideal for someone organized, detail-oriented, and looking to gain hands-on experience in construction and engineering operations.

Essential Duties & Responsibilities

Project Documentation and Submittals

• Assist Project Manager (PM) in gathering and submitting project submittal data to customers.
• Maintain CIPP (Cured-in-Place Pipe) and MH (Manhole) as-built records.
• Compile SUE (Subsurface Utility Engineering) data into reports and submit to customers.
• Manage Trimble SUE Data for SUE report.
• Collect photo documentation from foreman and crew for final reporting.

Digital File and Video Management

• Manage NAS storage of CCTV inspection videos.
• Upload and submit CCTV videos to customers.
• Upload/Download field documents to Google Drive and link to calendar events.
• Set up new job folders in Microsoft Teams/Project Site following established templates.

Service Coordination and Dispatch

• Assist with finalizing dispatch requests for services.
• Track crew dispatch and job details in calendar events.

USA Ticket Compliance

• Ensure all job sites are cleared before excavation.
• Manage tickets once the ticket is created and schedule meetings with utilities and Field Superintendents.
• Provide crews with valid USA Dig tickets for the job site.

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands.

Qualification Requirements

Education & Experience

• Associate or bachelors degree in construction management, Engineering, or related field (or equivalent experience).
• 12 years of experience in construction, utilities, or engineering support roles preferred.

Licenses & Certifications

• Valid drivers license and reliable transportation.

Required Skills

Technical Proficiency

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with file sharing platforms (e.g., Google Drive, Microsoft Teams).
• Ability to read and interpret basic construction drawings and technical documents.

Organizational & Communication Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Detail-oriented with a focus on accuracy.
• Ability to handle multiple tasks and meet deadlines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl. The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to mile daily. Specific vision abilities in this job include close vision and distance vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

while performing the duties of this job, the employee occasionally works near moving mechanical parts in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles. Ability to travel as needed to facilitate job needs.

Noise level in the work environment is usually moderate. This role will require 40% travel.

Note: Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment.

Nor-Cal Pipeline Services is an Equal Opportunity Employer.