Project Management Intern

Job Description

Job Description

SUMMARY

The Enterprise Portfolio Operations Intern supports AANA’s Enterprise Project Management Office (EPMO) in maintaining the integrity, accuracy, and governance cadence of the organization’s Portfolio of Work in Planview AdaptiveWork.

This role focuses on portfolio data quality, update compliance monitoring, review and updated of training materials and operational support for strategic reporting. The intern will gain exposure to portfolio governance, the Objectives and Key Results (OKR) framework & alignment, and executive-level reporting processes.

The AANA internship program is a professional opportunity guided by the AANA Values, experiential learning, and relationship building. This program spans on average 13 weeks, starting in May/June and concluding in August. Flexibility is available based on candidate(s) summer classes, if enrolled, and AANA Annual Congress. Interns will receive pay based on academic and prior experience ranging from $18 - $20 per hour. Typical working hours will be Monday - Thursday and equal about 20 hours a week.

Job Location

• This position is considered Hybrid with an expectation to be in the Rosemont, IL office 2-3 times a week.

MAJOR DUTIES & RESPONSIBILITIES

Portfolio Data Monitoring

Conduct regular auditing and work with stakeholders to ensure accuracy and timeliness of reporting:

• Monitor OKR’s, ensure milestones (contributions) are accurate and timely
• Identify data reporting gaps on work schedules and work with stakeholders to correct anomalies
• Assist in keeping work item ‘meta data’ up to date by identifying missing or poorly defined data and working with stakeholders to correct/enhance

Reporting & Quality Assurance

• Work with EPMO Project Manager Lead to identify weekly auditing reports
• Modify existing compliance reports based on feedback and lessons learned
• Assist with PowerBI dashboard data validation: confirm data accuracy, identify data discrepancies, and assist with documentation and visual refinement under supervision.
• Explore and evaluate out-of-the-box (OOTB) Planview reports to assess their alignment with AANA’s portfolio governance and reporting needs, and identify opportunities for refinement or standardization.

Process Documentation & Improvement

• Review existing documentation and identify areas of improvement; draft updated documentation and supporting work flows to correct
• Identify manual processes that may be candidates for automation
• Provide end-of-summer recommendations to improve efficiency and compliance

EXPERIENCE & SKILLS

EXPERIENCE:

• 1+ years' experience in an office setting
• Experience in working both with guidance and independently

SKILLS:

• Strong attention to detail and analytical mindset; motivated to learn, ask questions and be independently productive
• Comfortable working in structured systems and spreadsheets
• Interest in project management, operations, strategy, or business analytics
• Ability to manage recurring tasks with consistency and accuracy
• Good verbal and written communication skills.
• Willing participation in working groups and internal functions.
• Ability to maintain confidentiality of sensitive information.
• Proficient with Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook)
• Power BI experience a plus

EDUCATION/CERTIFICATIONS/LICENSES:

• Current undergraduate student pursuing a degree in Project Management, Implementation, Data Sciences, Business Analytics, or related field.

ADA Requirements

Physical Requirements:

Performs primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Must be capable of climbing/descending stairs in emergency situation. Reasonable accommodations may be made to successfully perform the essential functions of this job. Must be able to operate routine office equipment. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable and timely attendance.

Working Conditions:

Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise.

Mental and/or Emotional Requirements:

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow verbal instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside the organization. Demonstrate highest levels of member service and discretion with dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

A Little Bit About Us:

The American Association of Nurse Anesthesiology (AANA) advances, supports, and protects nurse anesthesiology. We are the transformative leader in driving innovation and patient-centered excellence in anesthesia and healthcare. Our core values include Integrity, Member-Centered Approach, Diversity, Equity & Inclusion, Advocacy, and Growth Through Excellence. Our motto is “Safe and effective Anesthesia Care for Every Patient.”

Headquartered in Rosemont, Illinois, and founded in 1931, AANA has a longstanding history of supporting Certified Registered Nurse Anesthetists (CRNAs), helping to improve patient care, and advancing the nurse anesthesiology profession overall. With more than 68,000 CRNAs and nurse anesthesiology resident members and 140 staff members, AANA is the transformational leader driving innovation and excellence in healthcare. Interactions with key stakeholders, such as members, professional organizations, government, and payors, will help to advance these objectives in support of the professional practice of anesthesiology.

Why work at AANA?

Our culture at AANA and appreciation for work-life balance is unmatched. At AANA, we put our employees first and understand they are our greatest asset. Leadership at AANA has open eyes, open ears, and open minds. Our goal is to continually find ways to improve both the CRNA profession and overall employee experience for our staff.

EEOC STATEMENT

As an equal opportunity employer, AANA is committed to maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. To provide equal employment and advancement opportunities to all individuals, AANA strictly prohibits discrimination against all employees and applicants for employment on the basis of race, color, national origin, religion, sex, pregnancy (including childbirth and conditions related to pregnancy or childbirth), ancestry, age, disability, creed, genetic information, marital status, membership in the national guard, military service or veteran status, sexual orientation, gender identity or expression, or any other basis protected by applicable law. Accordingly, all employment decisions at AANA, including but not limited to in recruiting, hiring, compensation, training, promotions, discipline, and termination will be made based only on individual merit, qualifications and abilities, and AANA’s and resources.