Job Description
Job Description
Position Details
- Competitive hourly wage
- Full-time: 40 hours per week
- Nonexempt: overtime pay after 40 hours/week
- Location: On site at our Field Support Office in Wamego, Kansas
- Schedule: Monday-Friday 8-5
Purpose:
Provide dependable administrative, reception, and accounting support to help the Field Support Office operate efficiently. This role serves as a professional first point of contact, maintains organized office services and records, and assists the Accounting team with accurate, timely processing and documentation.
Responsibilities:
Administrative and Office Support
- Welcome visitors, answer and direct calls, and provide professional front-desk coverage.
- Maintain a clean, organized reception area, front entry, shared work areas, and mail room.
- Receive, open, date-stamp, sort, document, and distribute incoming mail; prepare, meter, and bundle outgoing mail.
- Coordinate office supplies, envelopes, water, ice, and other routine office needs.
- Complete copying, printing, binding, scanning, filing, and document-distribution requests.
- Update seasonal front-window displays and assist with general office projects.
- Protect confidential company, employee, customer, and financial information.
Accounting Support
- Assist Accounts Payable with invoice entry, document matching, approval follow-up, filing, and scanning.
- Assist Accounts Receivable with customer record maintenance, invoicing customers, recording payments, and verifying and mailing customer invoices and statements.
- Support Wholegoods Sales Accounting and other accounting functions with data entry, document review and scanning.
- Maintain complete and orderly electronic and paper accounting records using established naming, retention, and filing procedures.
- Prepare routine spreadsheets and reports under the direction of Accounting staff.
Company and Team Support
- Communicate courteously and effectively with co-workers and visitors.
- Prioritize assigned work, meet deadlines, and provide status updates when needed.
- Provide backup support for other administrative and accounting functions and perform related duties as assigned.
- Special projects as assigned.
Requirements:
- High school diploma or equivalent required; experience in accounting or bookkeeping helpful.
- Prior office, administrative, customer-service, or accounting-support experience preferred.
- Working knowledge of Microsoft Outlook, Word, and Excel;
- Accurate data-entry, basic math, proofreading, filing, and recordkeeping skills.
- Strong organization, attention to detail, follow-through, and ability to manage multiple priorities.
- Professional communication skills and sound judgment when handling confidential information.