Job Description
Job DescriptionWe are looking for a dependable Project Assistant to support a graduation event team in Fort Collins, Colorado. This Contract position plays a key part in keeping guest flow organized, assisting photographers during graduate photo moments, and helping event operations run smoothly from setup through completion. The ideal candidate is experienced, service-minded, and comfortable giving clear direction in a fast-paced environment.
Responsibilities:
• Guide graduates through staging and photo lines so movement remains orderly and efficient throughout the event
• Support photographers by positioning students correctly and helping resolve minor appearance issues, such as adjusting tassels before photos are taken
• Verify graduate names against event lists as participants are called to the stage
• Hand out and gather name cards and other event materials to keep the ceremony process organized
• Provide courteous assistance to graduates and guests while maintaining an attentive presence at all times
• Assist with distributing promotional or informational business cards when needed
• Help prepare, arrange, dismantle, and pack event equipment and materials before and after the ceremony
• Track line flow and communicate clearly with attendees so they know where to stand and when to move forward• Previous experience in customer-facing or event support work with a strong commitment to high standards
• Ability to stay organized while managing timing, lines, and multiple activity areas at once
• Comfortable working on your feet in a busy live-event setting
• Strong communication skills with the confidence to provide clear directions to large groups
• Detail-oriented approach to checking names, handling cards, and supporting event accuracy
• Able to assist with light setup and breakdown tasks for event materials and equipment
• Business attire required, including black slacks with a neutral button-up shirt or conservative blouse and closed-toe dress shoes