Job Description
Job DescriptionSalary:
At KCI Construction, we are not just building structures; we are building futures.
Are you ready to build your future with a company that values your skills, dedication, and growth? Join us at KCI Construction, where your skills and talents will help shape the future of our communities. Together, we can build something great!
About us:
KCI is one of the more diverse self-performing contractors in the Midwest, with the expertise and ability to successfully perform on a wide range of projects. Any one of us can be found working on a design-build multi-story building one day, then a wastewater plant the next, and highway infrastructure after that.
KCI began in 1922 and is now an employee-owned construction company with offices in St. Louis and Springfield, Missouri. We are a team of builders and problem-solvers, who believe in doing things the right way.
Why KCI Construction?
Competitive Benefits:Enjoy competitive pay, health benefits, retirement plans, and bonuses that recognize your hard work and commitment.
Career Growth:Whether you're just starting out or an experienced professional, we offer comprehensive training, internship, and opportunities for advancement.
Inclusive Culture:We believe in the power of diversity and foster an environment where every voice is heard and valued.
Work-Life Balance:We prioritize your well-being with generous paid time off.
Community Engagement:Join a team that gives back! Participate in local initiatives and volunteer opportunities that make a difference.
Safety First:Your safety is our top priority. We provide ongoing training and adhere to the highest safety standards.
About the Role:
The Project Coordinator provides essential support to project teams, with a focus on owner billing, subcontractor payment processing, compliance reporting, and accurate project documentation. This role ensures the financial integrity of projects through detailed analysis, timely reporting, and strong coordination with internal and external stakeholders.
Key Responsibilities:
Responsible for coordinating necessary meetings and participants including: Project Set-up and Project Kick-off meetings.- Assign job number in Vista; update jobs in progress list as projects are assigned.
- Setup project files on shared drive.
- Conduct Project Setup steps in Vista & project site for new projects, i.e., create project, contract setup, phase setup, interface with job cost.
- Prepare subcontracts/purchase orders, distribute for signature and ensure all contract documents are returned. Coordinate language modifications with Vice President of Risk Management. Log and attach to record in Vista for compliance tracking.
- Generate subcontractor/supplier list.
- Request, collect and communicate W-9 setup for new vendors
- Create, compile, distribute, and Owner monthly pay applications.
- Review compliance each week and follow up with vendors until project compliance is met for timely payments.
- Create, maintain, distribute for signature and interface: Owner & potential change orders, internal change orders, subcontractor change orders, and purchase order change orders.
- Manages lifecycle of close-out log and vista close out compliance, including: closing of all open subcontracts & purchase orders, closing of all open/pending change orders, gathering of all vendor close out documents, final submission paperwork to Owner, tracking final billing through final payment from the Owner, and downloading all project emails to shared drive.
- Responsible for scheduling internal close-out/post-mortem meetings with project team.
- Prepare and submit Owner compliance reports as required, such as MBE/WBE and involvement reports.
- Ensure all project documentation is filed and folder structures are appropriately maintained.
- Other duties as assigned.
Qualifications/Experience:
- Three + years administrative experience required; construction experience preferred.
- Demonstrated understanding of SOV & Cost Book Maintenance
- High level of communication skills.
- Effective listener with ability to understand needs of team members.
- Exhibits positive can-do attitude.
- Takes initiative; asks questions.
- Open to feedback and learning; self-reflective.
- Develops courteous and supportive relationships across the organization.
- Dependable; reliable; accurate.
- Efficient; able to prioritize
- Flexible and adaptable to changing situations.
- Strong organizational skills; effective time management to accomplish deadlines
- Conducts oneself ethically
- Experience with Vista preferred, but not required.
- Proficient in Microsoft Office Applications
Managed By: Project Director
Physical Demands:
- Work is primarily performed in an office setting
- May occasionally lift/move up to 20 pounds
- While performing this role, the employee is regularly required to sit, talk, hear, use hands and fingers, and see clearly at various distances
Dont miss your chance to be part of something bigger! Apply today and lets build your future together!
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, marital status, genetic information, national origin, disability, or protected veteran status.