Private Investigation Licensing Specialist

Job Description

Job Description

About Us

With over thirty years of experience Marshall Investigative Group is a recognized leader in fraud investigations throughout the United States, Canada and Mexico. Our complete investigative services utilize the latest technologies to provide our clients with the most comprehensive solutions in the industry. Marshall Investigative Group continues to save our clients millions of claims dollars every year. Specializing in Insurance, Legal, Enterprise, Financial and Internet Investigations, we go beyond our customers’ expectations. Our investigations are conducted with the highest level of confidentiality. We pride ourselves in having the finest talent with unrivaled experience, work-ethic and dedication to serving our clients’ needs. Our expert staff’s varied backgrounds allow us to efficiently conduct all investigations and encompasses language skills including Spanish, Haitian, Creole, French, Italian, Arabic, Assyrian, Farsi, Mandarin Chinese, and Polish.

About the Role:

The Private Investigation Licensing Compliance Specialist plays a critical role in ensuring that private investigation activities adhere strictly to all applicable federal, state, and local licensing laws and regulations within the United States. This position is responsible for managing and overseeing the licensing process for private investigators, ensuring that all documentation is accurate, complete, and submitted in a timely manner. The specialist will serve as a liaison between private investigation agencies and regulatory bodies, facilitating communication and compliance audits. By maintaining up-to-date knowledge of evolving legal requirements, the role helps mitigate risks associated with non-compliance and supports the integrity of investigative operations. Ultimately, this position ensures that private investigation professionals operate within the legal framework, promoting ethical standards and public trust in the industry.

Minimum Qualifications:

• Bachelor’s degree in Criminal Justice, Legal Studies, Business Administration, or a related field.
• At least 3 years of experience in regulatory compliance, licensing administration, or a related area.
• Strong knowledge of private investigation licensing laws and regulations within the United States.
• Excellent organizational skills with the ability to manage multiple licensing processes simultaneously.
• Proficient in using compliance management software and standard office productivity tools.

Preferred Qualifications:

• Regulatory Knowledge: Deep understanding of state-specific PI licensing laws and security regulations.
• Analytical Skills: Ability to analyze data and records to ensure compliance.
• Attention to Detail: High accuracy in managing sensitive, confidential information and documents.
• Project Management: Oversee several projects at different stages within licensing, with ability to coordinate across teams, track progress, and resolve issues without compromising deadlines.
• Communication: Excellent verbal and written skills for interacting with regulatory agencies.
• Experience: Previous experience in licensing, human resources, or security compliance is typically preferred.

Responsibilities:

• Licensing Administration: Process, renew, and track licenses for the firm and individual investigators.
• Compliance Monitoring: Ensure adherence to state regulations for both agency and employee needs, including background checks, fingerprinting, continuing education requirements and bond procurement.
• Record Keeping: Maintain accurate, confidential, and up-to-date documentation on all licenses, certifications, terminations and compliance audits.
• Regulatory Liaison: Communicate with state licensing boards and agencies to resolve issues, submit documentation, and ensure legal compliance.
• Internal Audit: Perform internal audits of employee and state files to ensure compliance with relevant state regulations.
• Corrective Actions: Identify compliance gaps and implement corrective action plans for licensing violations.

Skills:

The required skills enable the specialist to efficiently navigate complex regulatory frameworks and ensure all licensing requirements are met accurately and on time. Strong organizational and communication skills are essential for coordinating with regulatory agencies and internal teams, facilitating smooth compliance processes. Analytical skills are used daily to interpret legal documents, identify compliance risks, and implement effective solutions. Proficiency with compliance management software supports the tracking and reporting of licensing statuses and deadlines. Preferred skills such as legal research and training development enhance the specialist’s ability to stay current with regulatory changes and educate staff, thereby strengthening overall compliance culture within the organization.

Marshall Investigative Group is an equal opportunity employer that values diversity within our company culture. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.