Job Description
Job Description
We are looking for a detail-oriented Front Desk Coordinator to join our clients team on a contract basis in Portland, Oregon. This is a part time role, with a Tuesday/Friday schedule from 8-5pm. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized environment. This position requires exceptional organizational skills and the ability to handle multiple administrative tasks efficiently.
Responsibilities:
• Greet and assist visitors with a courteous and friendly demeanor.
• Answer and direct calls using a multi-line phone system.
• Manage and organize office files and records to maintain a streamlined workspace.
• Provide concierge-level support by addressing inquiries and resolving customer concerns.
• Perform accurate data entry and maintain up-to-date records.
• Schedule and coordinate appointments or meetings using Microsoft Outlook.
• Assist with basic administrative tasks, including drafting documents in Microsoft Word and creating spreadsheets in Microsoft Excel.
• Ensure the reception area remains clean and organized.
• Collaborate with team members to support various office functions as needed.
• Proven experience in administrative or front desk roles.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong interpersonal and communication skills to interact effectively with clients and team members.
• Ability to operate a multi-line phone system.
• Excellent organizational skills and attention to detail.
• Familiarity with data entry and file management processes.
• A customer-focused mindset with the ability to handle inquiries professionally.
• Ability to work independently and manage time efficiently.