Job Description
Job Description
The Administrative Assistant/Receptionist plays a crucial role in supporting a large team by managing various front-desk and administrative tasks. This position ensures smooth office operations through effective scheduling, customer service, and document management, while also coordinating meetings and maintaining organized records. Reporting to the Department Head, the role occasionally requires travel and proficiency with standard office and specialized scheduling software.
Responsibilities
- Perform reception duties and greet visitors professionally
- Manage scheduling and coordinate meetings for the team
- Handle data entry and maintain accurate records
- Provide excellent customer service and manage inbound phone calls
- Handle mail management and document filing efficiently
- Oversee office supply inventory and procurement
- Assist with record keeping and administrative support tasks
Preferred Qualifications
- 3+ years of experience in administrative support
- High school diploma or equivalent
- Proficient with Microsoft Office Suite and data entry
- Strong customer service and telephone etiquette skills
- Experience with scheduling and organizing
- Excellent communication and multitasking abilities
- Problem-solving skills and attention to detail
Benefits:
Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bancorp, with more than 70,000 employees and $678 billion in assets as of December 31, 2024, is the parent company of U.S. Bank National Association. Headquartered in Minneapolis, the company serves millions of customers locally, nationally and globally through a diversified mix of businesses including consumer banking, business banking, commercial banking, institutional banking, payments and wealth management. U.S. Bancorp has been recognized for its approach to digital innovation, community partnerships and customer service, including being named one of the 2024 World’s Most Ethical Companies and one of Fortune’s most admired superregional banks. To learn more, please visit the U.S. Bancorp website at usbank.com and click on “About Us.”
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.