Job Description
Job DescriptionBenefits:
- 401(k)
- Bonus based on performance
- Competitive salary
- Opportunity for advancement
- Paid time off
Job Title: Legal Administrative Assistant/Receptionist
Department: Legal/Administrative
Reports To: Office Manager
Employment Type: Full-Time
At Moorehead Legal, we specialize in personal injury with a commitment to excellence and client-centered service. Our collaborative team thrives in a fast-paced environment where integrity and professionalism are paramount.
Position Summary:
We seek an organized, detail-oriented Legal Administrative Assistant to support our legal team. You will manage administrative workflows, prepare legal documents, coordinate communications, and ensure seamless office operations. The ideal candidate is proactive, tech-savvy, and thrives in a dynamic legal environment.
Key Responsibilities:
- Document Preparation: Draft, format, proofread, and file legal documents (e.g., pleadings, motions, contracts, briefs, correspondence).
- Calendar & Deadline Management: Track court dates, hearings, depositions, and client meetings; manage attorney calendars.
- Client Interaction: Serve as a point of contact for clients; schedule appointments; maintain confidentiality.
- File Management: Organize physical/electronic case files; maintain databases (e.g., Clio, MyCase, NetDocuments).
- Billing & Accounting: Assist with time entries, invoicing, expense reports, and trust account administration.
- Administrative Support: Screen calls, manage mail, order supplies, and facilitate team collaboration.
- Compliance: Adhere to legal ethics, confidentiality (ABA rules), and firm policies.
Qualifications:
Required:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and PDF editing tools (Adobe Acrobat).
- Exceptional organizational skills with ability to prioritize multiple deadlines.
- Strong written/verbal communication skills.
- High attention to detail and accuracy.
Soft Skills:
- Discretion in handling sensitive/confidential information.
- Ability to work independently and collaboratively.
- Problem-solving mindset and adaptability.
- Professional demeanor under pressure.