Legal Secretary, new year, new job!
Job Description
Job Description
Legal Secretary | Location: Washington, DC
About the Opportunity
A prestigious Am Law 100 law firm is seeking an experienced Legal Secretary to join its Washington, DC office. This role supports a team of attorneys, professionals, and/or paralegals and is well-suited for a polished legal support professional who thrives in a sophisticated, fast-paced law firm environment.
Key Responsibilities
- Prepare accurate, properly formatted correspondence, memoranda, and legal documents from handwritten drafts and transcription software
- Prepare court filings, government documentation, and/or closing materials based on assigned practice areas
- Open new matters, run conflict checks, prepare new case reports, and submit check requests
- Enter daily time and assist with client billing, including reviewing and editing proformas and finalizing invoices
- Organize, scan, copy, and file documents in both paper files and document management systems
- Schedule hearings, meetings, conference rooms, catering, and coordinate attorney calendars
- Maintain multiple calendars and proactively track deadlines, providing timely reminders
- Answer phones, route calls, and take detailed messages
- Coordinate domestic and international travel arrangements
- Process expense reimbursements and vendor invoices
- Provide coverage for secretarial absences and assist with overflow work as needed
- Maintain client lists, contact databases, and other electronic records
Qualifications
Experience
- Minimum 5+ years of legal secretarial experience in a law firm environment
- At least 3+ years supporting billing attorneys
- Experience supporting attorneys in a relevant practice area preferred
Skills & Technical Proficiency
- Strong proficiency in Microsoft Office
- Experience with iManage, Kofax Power PDF, Adobe Acrobat, Workshare Compare, and legal time & billing systems
- Elite/3E experience preferred, but not required
- Typing speed of 60+ WPM with high accuracy
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Team-oriented with flexibility to work overtime during peak periods
Education
- High school diploma or equivalent required
- College degree a plus
Compensation
- Salary Range: $70,000 – $105,000 annually
- Compensation is commensurate with experience, education, and overall qualifications
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.
Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!
Company Description
Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. \r\n\r\nOur commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!