Job Description
Job Description
We are looking for an Executive Assistant to support senior leadership within a higher education environment in Lansing, Michigan. This Contract to permanent opportunity is ideal for a highly organized individual who can manage schedules and email, prepare board meetings, and help keep executive operations running smoothly. The role requires a professional who can step in with minimal training, has a strong attention to detail, and the ability to handle multiple priorities in a fast-paced setting.
Responsibilities:
• Oversee complex executive calendars, prioritizing appointments and resolving scheduling conflicts with professionalism and efficiency.
• Manage executive email communications, including prioritizing, forwarding, and responding to time-sensitive matters.
• Proactively monitor priorities, provide timely reminders, and help keep executive commitments, deadlines, and projects on track.
• Coordinate board communications and distribute materials to stakeholders.
• Serve as a central point of administrative support for leadership, ensuring time-sensitive tasks are tracked and completed accurately.
• Handle confidential information with professionalism, discretion, and sound judgment
• Communicate with internal departments and external contacts to support executive priorities and day-to-day coordination.
• Demonstrated experience supporting executives or senior leaders in an administrative capacity.
• Strong background in calendar management with the ability to balance changing priorities.
• Proven ability to book and coordinate travel arrangements with accuracy and attention to detail.
• Experience supporting executive meetings and handling related scheduling logistics.
• Excellent organizational skills and the ability to manage multiple assignments simultaneously.
• Strong executive partnership skills with the confidence to provide reminders, follow up on action items, and keep priorities moving forward.
• Proficiency with Google Calendar, Gmail, Microsoft Office