Job Description
Job DescriptionWe are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.
Responsibilities:
• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.
• Handle intake processes and organize medical records for ongoing cases.
• Prepare and file legal documents electronically, adhering to court deadlines and procedures.
• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.
• Support discovery processes, including gathering information and drafting responses.
• Assist with trial preparation, including organizing exhibits and coordinating logistics.
• Manage dictation and transcription tasks with precision and timeliness.
• Communicate effectively with clients, attorneys, and other legal professionals.
• Utilize case management software to track deadlines and ensure compliance with California legal protocols.• Minimum of 3 years of experience as a Legal Secretary or Legal Assistant.
• Proficiency in electronic filing and court document preparation.
• Strong skills in calendar management and deadline tracking under California rules.
• Familiarity with personal injury case procedures and discovery processes.
• Experience with case management software and legal technology tools.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while maintaining high attention to detail.